Executive Administrative Assistant
: Job Details :

Executive Administrative Assistant

We are Generac, a leading energy technology company committed to powering a smarter world. Over the 60 plus years of Generac's history, we've been dedicated to energy innovation. From creating the home standby generator market category, to our current evolution into an energy technology solutions company, we continue to push new boundaries.

Generac has an exciting opportunity for an Executive Administrative Assistant for our EVP Commercial/Industrial and our EVP of Corporate Development/M&A and their senior Leadership Team (staff) as needed. This role is expected to provide personalized and confidential executive assistance with discretion and judgment, working with limited direct supervision while displaying a high level of professionalism in all interactions internal and external.

Responsibilities are inclusive of standard executive administrative assistant duties to include scheduling/calendar management, meeting facilitation, documentation/meeting notes and follow-up, organizing team volunteer activities and outside/social events for the senior leadership team, and other administrative duties as assigned to include the following:

• Administer travel
• Approve PTO/travel on behalf of the executive
• Expense administration for the executive
• Manage calendar and meeting schedule of the executives and key meetings
• Onboard direct reports of the Executive

Administrative Duties:

• Manage travel & expense management.
• Approve PTO and travel.
• Provide general administrative support for the executives and their senior leadership team.

Meeting & Calendar Management:

• Manage calendar and meeting schedule of the President and key Consumer Power leadership meetings.
• Manage all remote and internal meetings for executives.
• Coordinate meeting room set up for key meetings, internal & external.
• Oversee conference room reservations, coordinate audio/visual equipment with participants in multiple time zones, and coordinate catering.

Minimum Job Requirements:

Education:

Associate Degree's in Business or related field

Certification / License:

Work Experience:

• A minimum of 5 years prior experience in executive administration or similar role supporting a business segment President and senior leadership team (Sr Directors, VPs and SVPs).
• Prior project management experience.
• Prior experience managing calendars and coordinating travel for an Executive and senior leadership team/staff.

Knowledge / Skills / Abilities:

• High proficiency with Microsoft Office Suite software (e.g., Teams, Outlook, PowerPoint, Word)
• Project management knowledge and skills.
• Excellent written and verbal communication skills with the ability to interact with senior leaders, and internal and external stakeholders.
• Demonstrated discretion and integrity in managing confidential information with a high degree of professionalism.
• Exceptional customer service skills.
• Excellent organizational skills.
• Ability to work quickly and decisively.
• Ability to problem solve and support Executive in off hours situations (e.g., travel changes).
• Attention to detail and organizational skills.
• Possesses confidence and ability to make decisions and prioritize independently.
• Ability to work in a fast-paced environment as part of a cohesive team to meet critical deadlines.
• Ability to anticipate needs and demands and assume a proactive approach supporting the President and his senior leadership team.

Preferred Job Requirements:

Work Experience:

• Diversification of career in other areas (E.g., Marketing, Communications, Project Management, etc.) that would indicate greater depth of knowledge beyond Executive Administration.

Physical Demands: While performing the duties of this job, the employee is regularly required to talk and hear; and use hands to manipulate objects or controls. The employee is regularly required to stand and walk. On occasion the incumbent may be required to stoop, bend or reach above the shoulders. The employee must occasionally lift up to 25 - 50 pounds. Specific conditions of this job are typical of frequent and continuous computer-based work requiring periods of sitting, close vision and ability to adjust focus. Occasional travel.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.