General Description The Program Assistant will provide administrative and programmatic support to the Summer Youth Employment Program (SYEP) and Work, Learn & Grow (WLG) Program. Reporting to the SYEP/WLG Director, the Program Assistant will assist with participant job search activities, career readiness support, and day-to-day administrative tasks. This role contributes to the smooth operation of the programs and supports participants in obtaining meaningful internships, with the potential to transition into permanent employment. Performance Responsibilities:
- Assist the Senior Employment Specialist in coordinating job search activities for program participants, including resume development, job applications, and interview preparation.
- Provide logistical support in planning and facilitating orientations, career readiness workshops, and employment-related sessions.
- Maintain accurate participant records, including attendance, placement information, timesheets, and compliance documentation.
- Perform administrative tasks such as data entry, preparing reports, filing, and updating databases.
- Communicate regularly with participants regarding program requirements, deadlines, and resources.
- Support worksite monitoring activities to ensure compliance with program guidelines and provide assistance in resolving issues as needed.
- Serve as a point of contact for participants, employers, and staff by providing professional and timely responses to inquiries.
- Collaborate with the Senior Employment Specialist and other team members to ensure smooth program operations and continuous improvement of services.
Other Duties - Assist with enrollment and job placement.
- Assist with the presentation of program educational workshops.
- Assist with reflection sessions.
- Assist with processing participant payroll.
- Assist with distribution of payroll cards.
- Assist with production of participant ID cards.
- Perform additional duties as assigned by the SYEP Director.
Qualifications - Associate's degree required; Bachelor's degree preferred; relevant work experience may be considered in lieu of a degree.
- At least one-two years of experience in workforce development, youth development, career services, or administrative support.
- Strong organizational skills and attention to detail with the ability to manage multiple priorities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn and utilize program-specific databases.
- Excellent verbal and written communication skills.
- Demonstrated ability to work collaboratively with colleagues, participants, and community partners.
- Commitment to supporting the professional growth and success of young adults.
Schedule:
- This position is based in person at the program's designated office location. Standard work hours are Monday through Friday, 9AM-5PM. The position may require occasional evenings and weekends to support program events, orientations, and participant needs.
This is a grant-funded position through the Research Foundation of CUNY. Appointments are subject to availability of funding and satisfactory performance. A background check and finger printing are required within 30 days of employment.LaGuardia Community College Founded in 1971 in Long Island City, Queens, LaGuardia Community College is one of seven community colleges of the City University of New York (CUNY). LaGuardia offers more than sixty associate degree programs and more than fifty workforce training, ESOL, GED, and pre-college programs. In 2023, LaGuardia served approximately 24,000 students. More than one-third of LaGuardia's degree-seeking students are born outside the United States; they come from 136 countries and speak 43 heritage languages. Sixty percent are first-generation college students. Virtually all LaGuardia students are ethnic minorities (89 percent), 58 percent are women, 27 percent are over the age of 25. Forty-six percent of associate degree students are Hispanic. Upon graduation most students transfer to four-year colleges, typically in CUNY, to complete their baccalaureate degrees. Graduates of career programs such as Nursing, Computer Technology, and Veterinary Technology enter the workforce. LaGuardia ranked fifth among U.S. community colleges in economic mobility - moving low-income students into the middle class and beyond - in studies by Stanford University (2017) and the Brookings Institution (2020).
RFCUNY Benefits RFCUNY Employee Benefits and Accruals About the Research Foundation The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY's research and sponsored programs. RFCUNY's services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society's most pressing challenges. RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY's research and sponsored programs.
Equal Employment Opportunity Statement The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.