Our client, a prestigious global hedge fund, is seeking a highly professional and detail-oriented Senior Executive Assistant to provide comprehensive support to a senior leader. This is a high-touch role within a fast-paced, dynamic environment that requires exceptional organizational skills, sound judgment, and the ability to anticipate needs. The role is fully in-office, 5 days per week, and requires a candidate who can operate with discretion and provide seamless support around the clock. The successful candidate will serve as a trusted partner to the executive, ensuring polished representation of both the executive and the firm. RESPONSIBILITIES:
- Manage complex scheduling and calendar management, ensuring punctuality and efficient meeting flow.
- Organize, schedule, and arrange onsite and offsite meetings, including conference rooms and external venues.
- Prepare and present meeting materials in advance of meetings and events.
- Coordinate closely with the Executive's personal assistant and chauffeur to align professional and personal schedules, responsibilities, and travel.
- Answer and screen all incoming calls in a timely and professional manner, ensuring proper follow-up.
- Track and communicate inbound requests or notifications from internal and external stakeholders.
- Process and reconcile expense reports in a timely manner.
- Coordinate domestic and international travel through the firm's travel department, ensuring seamless itineraries.
- Support event planning, including holiday parties, team offsites, and other firmwide initiatives.
- Oversee office management duties specific to the executive, including supply inventory, guest registration, and building maintenance requests.
- Collaborate with other assistants across the firm to ensure smooth coverage and seamless communication.
- Perform ad hoc projects and additional responsibilities as assigned.
REQUIREMENTS:
- 10+ years of executive assistant experience supporting senior-level executives.
- Must have prior experience within financial services.
- Proven ability to thrive in a fast-paced, high-pressure environment with shifting priorities.
- Comfortable with 24/7 availability and providing seamless support outside of standard office hours.
- Excellent communication skills-clear, professional, and succinct.
- Strong organizational skills with exceptional attention to detail.
- High level of professionalism, discretion, and interpersonal skills.
- Advanced proficiency in Microsoft Outlook, Windows, and related technology tools.
- Bachelor's degree required.
HOURS: 8:30am-5:30pm in office, with flexibility for additional hours and full availability outside of office hours as needed. SALARY: $150-175K base + discretionary bonus + top-tier benefits. #IND2