Our client is a well-known media and entertainment company that has a wide portfolio of film, television and streaming services. They are looking for an Executive Assistant to join their team on-site in New York, NY or Englewood Cliffs, NJ.
Location: New York, NY OR Englewood Cliffs, NJ (On-site)
Compensation: $38.46- $49.45/hour
Job Description
We are seeking an Executive Assistant to support the Editor-in Chief and SVP & CMO. This role serves as a key liaison between the executive's office and internal departments, as well as external partners. The ideal candidate will be highly organized, discreet, and capable of managing a wide range of administrative and executive support tasks in a dynamic, fast-paced environment.
Responsibilities:
- Provide support, organize, manage daily workflow, appointments, contacts, correspondence, incoming and returning phone call lists and assist with daily priorities while maintaining constant open communication.
- Anticipate all needs and conflicts and work with Editor-in Chief and SVP & CMO to resolve.
- Protect confidential information and material while interacting with executives, talent, agents, and business associates of all levels internally and externally.
- Extensive calendar management while coordinating detailed logistics.
- Arrange all domestic and international travel.
- Corporate and personal event planning and coordination – making reservations and able to get reservations in tough venues
- Preparation and submittal of all expense reporting
- Approval/processing of all expense reports and purchasing card for direct reports and on-air talent.
- Car service reservations
- Organize and order business cards for all in Editorial and Marketing
- Organize, maintain and proactively plan and order food for early morning show staff on a weekly and monthly basis.
- Transportation for visitors and guests when necessary.
- Organize meetings, order food, order drinks, reserve conference rooms, etc.
- Organize and all prepare all aspects for off the record meetings with CEOs of major companies.
- Help resolve all facility challenges and act as liaison with facilities to find a resolution.
- Work with HR, IT, telecom, facilities and any other O&T department on all aspects for a smooth transition for new hires for business news and Marketing.
Qualifications:
- Bachelor's degree or relevant work experience
- 3+ years' experience in executive-level administrative support.
- Proficiency in Microsoft Office Suite and familiarity with social media platforms.
- Strong communication and interpersonal skills, with the ability to interact effectively at all levels of the organization.
- Proven ability to handle confidential information with the utmost professionalism.
- Self-starter with excellent organizational skills and a strong attention to detail.
- Exceptional time management skills; able to balance multiple projects in a high-pressure, deadline-driven environment.
- Willingness to work flexible hours, including evenings, weekends, or overtime as needed—especially during breaking news events.
Preferred Qualifications:
- Experience in a fast-paced media or production environment.
- Strong sense of discretion and professionalism when handling sensitive materials.
- Proactive mindset with the ability to analyze information and anticipate needs.
- Comfortable working independently and collaboratively as part of a team.
Additional Requirements:
- Must have unrestricted work authorization to work in the United States
- Required On-SiteThis position is required to be performed full-time from Englewood Cliffs, NJ or New York, NY.
Benefits:
This position is eligible for company sponsored benefits, including medical, dental, and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks.
Sweat it out -- Free onsite fitness center with state-of-the-art equipment and group classes
Eat up -- Gourmet cafeteria with daily specials, plus soup and salad bars
Extras -- Dry cleaning
Don't have a car? No problem! We offer free shuttle transportation to and from multiple locations in Manhattan, Brooklyn, Hoboken and Jersey City. We're a global company that values our employee's individual experiences and wellbeing.