Job Location : Cobleskill,NY, USA
Duties Description Office Assistants perform office support and clerical work to meet the requirements of agency programs. Such work may consist of, but is not limited to: data entry; math or calculations; mail, supply, and inventory-related tasks; keyboarding and other document preparation tasks; answering telephones; completing forms; assisting customers; creating or assisting in the preparation of reports, charts, graphs, and tables; and other related activities. This work is accomplished in accordance with applicable procedures, rules, regulations, and laws. Office Assistants 2 may perform any of the duties of Office Assistants 1, and typically supervise two or more lower-level staff. Non-supervisory positions perform complicated clerical and office support activities that require substantive knowledge of the program and/or of the program's governing laws, rules, or regulations. Such laws, rules, or regulations may be subject to frequent change. Incumbents typically handle sensitive applications, requests, or inquiries in which management or executive staff may be contacted or interested. They process applications or requests that do not meet normal parameters and may require additional research and consultation with higher level staff. They also perform activities that may require coordination with internal or external parties. Duties of non-supervisory Office Assistants 2 may include the following. Design clerical processing procedures. Gather, compile, and prepare data from manual or automated files and other sources for various reports, publications, records, or other external or internal communications. Respond to questions concerning the operation of the unit or program area. Write responses to correspondence. Resolve work problems. Review forms and applications and make appropriate determinations. Coordinate arrangements for meetings, courses, and other gatherings arrange for rooms, take attendance, and insure that appropriate materials and equipment are available. Office Assistant 2 positions classified based on supervision perform oversight activities to ensure that subordinate staff has appropriate resources, is properly trained, and performs high quality work that meets all applicable standards. Supervisory responsibilities may involve performing the following tasks. Plan work and determine how it will be performed. Assign work to staff and assure necessary coverage for assignments and office. Provide subordinates with specific instructions concerning the preparation of documents, processing of materials, and maintenance of records. Provide subordinates with standard formats for the preparation of documents and reports using available software packages. Provide training in the use of work equipment, and office and agency procedures. Evaluate the quality, quantity, and timeliness of work. Evaluate the performance of staff. Prepare performance evaluations. Schedule work hours and time off. Minimum Qualifications Promotion: one year as an Office Assistant 1; or one year of permanent service in a clerical or keyboarding title allocated to Grade 6 or higher. Valid NYS Drivers' License. One year of experience where most work time is spent performing activities related to mail receipt, mail distribution, storage, and/or stores keeping. Some positions may require additional credentials or a background check to verify your identity. Name Nicole Field Telephone 518####### Fax Email Address ...@cobleskill.edu Address Street 106 Suffolk Circle City Cobleskill State NY Zip Code 12043 Notes on Applying To apply, visit