About SUNY Cobleskill: As a premier institution in agriculture and technology, SUNY Cobleskill calls all learners to grow, to sustain, and to renew the world and its citizens. The College acts as a reflection of, and a catalyst for, advancement in our fields. With an emphasis on applied learning and experiential education, SUNY Cobleskill prepares students for successful careers, advanced studies, and engaged citizenship. Founded in 1911, SUNY Cobleskill enrolls approximately 2000 students in 55 diverse majors. The campus sets the standard for applied education that extends theory into practice. SUNY Cobleskill is a community characterized by empathy, inclusivity, respect, personal growth, integrity, and a collaborative spirit fostering well-being and sustainable practices. We recognize and celebrate student, faculty and staff achievements. We take pride in our campus and encourage collaboration with our surrounding communities. Our modern, 902-acre campus features outstanding educational facilities, including an equestrian center, 200-cow dairy facility, cold and warm water fish hatcheries, specialized classrooms and scientific laboratories, two state-of-the-art culinary arts teaching kitchens, child development and childcare centers, and an art gallery and graphic design center. Drawing on a rich academic tradition that spans more than 100 years, our purpose remains constant; to educate future entrepreneurs, scientists, thought leaders, artists, educators, and practitioners to contribute to the sustainability of a healthy and prosperous societal existence in concert with a robust environment.
Job Description: Office Assistants perform office support and clerical work to meet the requirements of agency programs. Such work may consist of, but is not limited to: data entry; math or calculations; mail, supply, and inventory-related tasks; keyboarding and other document preparation tasks; answering telephones; completing forms; assisting customers; creating or assisting in the preparation of reports, charts, graphs, and tables; and other related activities. This work is accomplished in accordance with applicable procedures, rules, regulations, and laws. Office Assistants 2 may perform any of the duties of Office Assistants 1, and typically supervise two or more lower-level staff. Non-supervisory positions perform complicated clerical and office support activities that require substantive knowledge of the program and/or of the program's governing laws, rules, or regulations. Such laws, rules, or regulations may be subject to frequent change. Incumbents typically handle sensitive applications, requests, or inquiries in which management or executive staff may be contacted or interested. They process applications or requests that do not meet normal parameters and may require additional research and consultation with higher level staff. They also perform activities that may require coordination with internal or external parties. Duties of non-supervisory Office Assistants 2 may include the following.
- Design clerical processing procedures.
- Gather, compile, and prepare data from manual or automated files and other sources for various reports, publications, records, or other external or internal communications.
- Respond to questions concerning the operation of the unit or program area.
- Write responses to correspondence.
- Resolve work problems.
- Review forms and applications and make appropriate determinations.
- Coordinate arrangements for meetings, courses, and other gatherings arrange for rooms, take attendance, and insure that appropriate materials and equipment are available.
Office Assistant 2 positions classified based on supervision perform oversight activities to ensure that subordinate staff has appropriate resources, is properly trained, and performs high quality work that meets all applicable standards. Supervisory responsibilities may involve performing the following tasks.
- Plan work and determine how it will be performed.
- Assign work to staff and assure necessary coverage for assignments and office.
- Provide subordinates with specific instructions concerning the preparation of documents, processing of materials, and maintenance of records.
- Provide subordinates with standard formats for the preparation of documents and reports using available software packages.
- Provide training in the use of work equipment, and office and agency procedures.
- Evaluate the quality, quantity, and timeliness of work.
- Evaluate the performance of staff.
- Prepare performance evaluations.
- Schedule work hours and time off.
Requirements: Minimum Qualifications
- Promotion: one year as an Office Assistant 1; or one year of permanent service in a clerical or keyboarding title allocated to Grade 6 or higher.
- Valid NYS Drivers' License.
- One year of experience where most work time is spent performing activities related to mail receipt, mail distribution, storage, and/or stores keeping.
Additional Information: - The salary for this position is $42,641 - $52,413.
- This is a full-time, permanent position.
- The schedule is Monday through Friday days.
- This position offers full New York State benefits which are some of the most comprehensive in the country.
- SUNY Cobleskill is committed to providing a safe and productive learning and living community for our students and employees. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Any offer of employment is contingent on the successful completion of the background check.
- This position may be designated 55 b/c and is subject to verification of applicant eligibility.
- All people with disabilities are encouraged to apply, if your skillset meets the minimum requirements as set forth.
SUNY Cobleskill is committed to fostering a diverse community of outstanding faculty, staff, and students, and ensuring equal educational and employment opportunity and access to services, programs and activities without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, or any other legally protected status. Individuals with disabilities requiring accommodation during the hiring process should contact the Human Resources Office at (518) ###-####. SUNY Cobleskill's Title IX Coordinator is Mary Elhakam, who can be contacted via phone at 518-###-####, email at ...@cobleskill.edu, or mailing address of SUNY Cobleskill, Knapp Hall Room 143, Cobleskill, NY 12043. If you have any questions regarding this position, please contact ...@cobleskill.edu or 518-###-####.