Our Company The U.S. construction permitting process is a black box. Over 500,000 forms and 20,000 processes, yet 95% of cities use the same building code. Every permitting delay costs businesses revenue, stalls expansion, and disrupts construction schedules. Founded in 2022 by builders, entrepreneurs, and industry experts, GreenLite eliminates permitting uncertainty for developers nationwide. We combine AI-powered technology with an in-house team of registered architects, engineers, and city planners to deliver the fastest, most predictable path to permit approval. Our expert-led compliance process ensures plans are code-ready before submission, reducing revisions, delays, and costs. GreenLite has raised $86M in venture funding from leading investors including Insight Partners, Energize Capital, Craft Ventures, LiveOak Ventures, Trust Ventures, and Chicago Ventures. National brands, including Walgreens, TD Bank, and Driven Brands, trust us to accelerate approvals, reduce risk, and unlock growth. The Role GreenLite is a rapidly expanding tech startup, and as we continue to grow, the effectiveness of our leadership team and the efficiency of our work environment are more critical than ever. This is a unique and pivotal opportunity to be at the center of our operations, providing strategic, high-level support to our executives while simultaneously ensuring our Manhattan office runs smoothly. If you are a highly organized, proactive, and discreet professional who thrives on variety and making a tangible impact on both executive productivity and company culture, this dual-role is for you. GreenLite is seeking a dedicated and experienced professional to serve as a combined Executive Assistant and Office Manager. You will be the central point of contact for all executive administrative needs and office-related matters, ensuring a seamless and welcoming environment for our team and visitors. Your role will be crucial in enabling our leadership to focus on driving company growth while maintaining our vibrant, collaborative in-office culture. The most important attributes beyond core administrative skills are: adaptability, intellectual curiosity, outstanding verbal and oral communication, problem solving, and being a great team player. Discretion, a strong sense of ownership, and a proactive mindset are also essential. What you'll be doing On any given day, you can expect to do the following key activities:
- Executive Support: Expertly manage complex calendars for senior executives, coordinate domestic and international travel, draft professional correspondence, and screen and prioritize all incoming communications.
- Office Operations Management: Oversee the day-to-day functioning of the NYC office, including managing office supplies, vendor relationships, and facilities coordination to ensure a clean, organized, and efficient workspace.
- Administrative & Financial Support: Prepare agendas and briefing materials for meetings, take minutes, and track action items. Handle expense reporting and assist with tracking departmental budgets and financial records.
- Onboarding & Culture: Assist with the onboarding process for new hires, including preparing workspaces and coordinating IT setup. Organize and coordinate company events, team lunches, and other culture-building activities.
- Project Coordination: Provide administrative support for a variety of special projects and initiatives, including research, data compilation, and deadline tracking for the leadership team.
- Policy & Procedure Development: Assist in creating, documenting, and enforcing office-wide policies and procedures to ensure consistency, compliance, and best practices.
- Confidential Information Handling: Maintain the strictest confidentiality regarding sensitive company information, strategic plans, and personal matters.
How you'll be evaluated We will define specific goals together for your first 30, 60, and 90 days: Success in this role requires a strategic mindset, exceptional organizational abilities, and a relentless drive for efficiency on both the executive and operational fronts. Your ability to anticipate needs and provide a supportive environment will be a key to success.
- Executive Efficiency & Productivity: Direct impact on the executive's ability to manage their time, focus on strategic priorities, and complete tasks effectively.
- Office Efficiency & Organization: The overall tidiness, functionality, and smooth operation of the office environment.
- Organizational Excellence: Meticulous accuracy and timeliness in calendar management, travel arrangements, document organization, and office administration.
- Proactive Support & Problem Solving: Demonstrated ability to anticipate needs, solve problems independently, and take initiative without explicit direction in both administrative and operational matters.
- Stakeholder Satisfaction: Positive feedback from both executives and employees regarding the effectiveness of your support.
- Team Culture & Collaboration: Actively contribute to a positive team culture by fostering collaboration and a welcoming environment.
What we're looking for
- Experience: 4-7 years of progressive experience in a combined or individual Executive Assistant and/or Office Manager role, with a proven track record of supporting senior leadership and managing office operations in a fast-paced environment. Experience in a tech startup is highly preferred.
- Organizational and Time Management Skills: Superior ability to manage multiple priorities, complex calendars, and office-wide tasks with meticulous attention to detail.
- Communication Skills: Exceptional verbal and written communication skills, with the ability to compose professional correspondence and interact effectively with diverse stakeholders at all levels.
- Discretion & Professionalism: Proven ability to handle highly confidential information with the utmost discretion and maintain a professional demeanor at all times.
- Proactive & Resourceful: A self-starter who can anticipate needs, problem-solve independently, and take initiative to improve processes.
- Tech Proficiency: Advanced proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) and experience with a variety of office management, CRM, and project management tools.
- Adaptability: Ability to thrive in a dynamic, rapidly evolving environment, manage ambiguity, and adapt to changing priorities and demands.
- Education: Bachelor's degree required.
Bonus: You have interest or experience in construction or real estate development. Thrive With GreenLite
- Competitive Compensation - Generous base salary & access to our Employee Equity Program, so you can grow with us.
- Performance-Based Annual Bonuses - Rewards for high-impact results and contributions that move the needle.
- Premium Health Coverage - Comprehensive medical, dental, and vision insurance for full-time team members: 100% of premiums covered under our HDHP plan & 98% coverage for employees and their spouses.
- 401(k) Retirement Plan - Helping you invest in your future with smart saving options.
- Parental Leave - Generous parental leave for all parents to support your growing family.
- Wellness Support - Monthly Wellness Stipend and full access to Wellhub, Talkspace, & Teladoc for your physical and mental well-being.
- Weekly Team Lunches - Enjoy catered lunches every week in our NYC office. Great food, better company.
- Company-Wide Team All Hands - Held twice a year, fostering transparency, alignment, and inspiration.
- Team-Building Events - Regular opportunities to connect, collaborate, and celebrate as a team.
- Unlimited PTO - Flexible time off so you can recharge, travel, or take care of life as needed.
- Hybrid Work Environment - Our team thrives on collaboration, so we're in the office 4 days per week. In the summer, from Memorial Day to Labor Day, we switch to a 3-day in-office schedule to give everyone extra flexibility.
Equal Opportunity Statement GreenLite values people from all walks of life and professional backgrounds. We understand not everyone will meet all the above qualifications on day one. That's okay. If you're passionate about the construction industry or solving the housing crisis in America, and want the opportunity to grow in your career, we encourage you to apply. GreenLite is an equal employment opportunity employer, committed to an inclusive workplace where we do not discriminate on the basis of race, sex, gender, national origin, religion, sexual orientation, gender identity, marital or familial status, age, ancestry, disability, genetic information, or any other characteristic protected by applicable laws. We believe in diversity and encourage any qualified individual to apply.