Executive Assistant - Corporate Operations Trinity Towers | Hybrid Role Why Children's Health? At Children's Health, our mission is to
Make Life Better for Children, and we recognize that their health plays a crucial role in achieving this goal. Through our cutting-edge treatments and affiliation with UT Southwestern, we strive to deliver an extraordinary patient and family experience, ensuring that every moment, big or small, contributes to their overall well-being. Our dedication to promoting children's health extends beyond our organization and encompasses the broader community. Together, we can make a significant difference in the lives of children and contribute to a brighter and healthier future for all.
Executive Assistant Opportunity - Support Three Dynamic Healthcare Leaders! Are you a polished, growth-minded professional ready to make a meaningful impact in pediatric healthcare? We're seeking an exceptional
Executive Assistant to provide comprehensive administrative support to
three executives across our innovative healthcare divisions:
- Chief Medical Officer Operations (Network Education & Innovation, Virtual Health & Innovation, Clinical Support Services)
- Chief Health Equity Officer (Social Determinants of Health initiatives)
- Enterprise Care Management Leader
What You'll Do: - Executive Calendar Management: Coordinate complex schedules across multiple high-level executives and liaison with other executive assistants (CEO, CMO teams)
- Quarterly Business Reviews: Compile divisional status reports into polished infographics and executive dashboards for C-suite presentation
- Strategic Meeting Support: Take detailed minutes for leadership team meetings and coordinate cross-divisional initiatives
- Travel & Expense Coordination: Manage executive travel arrangements and process expense reporting
- Email Management: Handle executive correspondence and information gathering on behalf of leadership
- Project Coordination: Support special projects across Network Education, Virtual Health Innovation, and Clinical Support Services
- Supply & Event Management: Coordinate office supplies, food orders, and departmental logistics
What We're Looking For: - 5-7 years Executive Assistant experience supporting senior leadership
- Associate's degree or equivalent experience
- Advanced Microsoft Office proficiency, especially PowerPoint for creating executive-level presentations and infographics
- Healthcare experience preferred (clinic, hospital, insurance, or health system background a plus)
- Professional presence with exceptional written and verbal communication skills
- Multi-executive support experience - ability to prioritize and manage competing demands
- Discretion & confidentiality - you'll handle sensitive organizational information
- Proactive mindset with strong organizational and project management capabilities
- Flexibility and adaptability - supporting leaders across different divisions and reporting structures
Why You'll Love It Here - A Place Where You Belong: - Hybrid Work Environment: On-site 1-2 days per week (typically Wednesdays) with remote flexibility
- Collaborative Team: Work alongside a program coordinator and senior admin in a supportive team environment
- Career Advancement: Opportunity to expand into project management and coordination roles
- Mission-Driven Work: Be part of an organization dedicated to making life better for children
- Autonomy with Support: Significant latitude in managing your schedule while supporting three dynamic leaders
Holistic Benefits - How We'll Care for You: - Medical premiums covered after 3 years of service
- 4%-10% savings plan match based on tenure
- Paid Parental Leave (up to 12 weeks)
- Caregiver Leave for family support
- Adoption & surrogacy reimbursement
Perfect For Someone Who: - Has experience supporting multiple executives simultaneously
- Can transform data and information into compelling visual presentations
- Thrives in a healthcare environment and appreciates medical terminology
- Enjoys building relationships across all levels of the organization
- Wants to contribute to innovative pediatric healthcare initiatives
- Values professional growth and stretch opportunities
- Can work independently while maintaining strong team collaboration
Our Teams You'll Support: Network Education & Innovation: Virtual medical education platforms, CE City, pediatric behavioral health training programs
Virtual Health & Innovation: Telemedicine programs, school-based healthcare initiatives
Clinical Support Services: Nurse advice line and after-hours pediatric practice support We put our people first and welcome, value, and respect the beliefs, identities, and experiences of all our team members. We're committed to creating an inclusive environment where everyone can contribute and thrive.
Ready to elevate your career while making a difference in children's healthcare? We want to hear from you! PowerPoint and professional writing examples will be requested during the interview process. #ExecutiveAssistant #AdminJobs #Hybridwork #LI-LB1 As an equal opportunity employer, Children's Health does not discriminate against employees or applicants because of race, color, religion, sex, gender identity and expression, sexual orientation, age, national origin, veteran or military status, disability, or genetic information or any other Federal or State legally-protected status or class. This applies to all aspects of the employer-employee relationship including but not limited to recruitment, hiring, promotion, transfer pay, training, discipline, workforce adjustments, termination, employee benefits, and any other employment-related activity.