Travel and Expense Coordinator
: Job Details :

Travel and Expense (Corporate Expense) Coordinator

Chicago, IL

Remedy is an independent, full-service healthcare real estate company providing acquisition, development, leasing, management and strategy consulting services across the United States. Headquartered in Chicago, we are the largest private owner of healthcare properties in the country. Our national presence enables us to offer the right solutions in the right place. Our team is always thinking ahead. Real estate minds trained on where healthcare is going, with bright ideas on how to get our clients there. If you're one of those bright minds, we'd like to meet you.

For additional information, please visit our website at www.remedymed.com

Responsibilities:

The Corporate Expense Coordinator is responsible for managing, processing, and monitoring all corporate expense reports, ensuring accuracy, compliance with company policies, and timely reimbursement to employees. This role serves as the main point of contact for expense-related inquiries and works closely with Finance, HR, and department managers to uphold expense control standards and improve reporting efficiency.

Credit Card Administration:

• Manage corporate credit card accounts, including issuing cards, monitoring usage, and reconciling statements.
• Process credit card payments and monitor account activity.
• Reconcile credit card statements with Concur expense report submissions.
• Investigate and confirm flagged or potentially fraudulent transactions.

Concur Expense Management:

• Serve as Concur Administrator for the organization which includes:

Onboard and offboard employees in the Concur system.

Link corporate credit cards to employee accounts.

Assign expense approvers and managers.

Respond to employee questions and provide user support.

Update account codes and expense categories as needed.

Train employees on expense submission tools, processes, and compliance requirements.

• Review, verify, and process employee expense reports in accordance with company policies and regulatory requirements.
• Maintain and update the company's expense policy and provide guidance to employees.
• Track and report expense trends, identifying opportunities for cost savings.

AMEX Reconciliation:

• Reconcile the monthly AMEX corporate card statement with submitted Concur expense reports, ensuring all transactions are accurately coded and company-paid airfare is correctly reported.

Development Invoices:

• Prepare and issue project-related development invoices.
• Reconcile outstanding development expenses against Concur data to ensure accurate billing and full cost recovery.

Corporate Cell Phone Billbacks:

• Administer the corporate cell phone account billback process, including reviewing charges, allocating costs to appropriate properties, and reconciling against internal records to ensure accuracy.

Support the broader Administration team with ad hoc tasks, special projects, and operational support as needed.

Qualifications:

The ideal candidate must possess the following qualifications:

• Bachelor's degree in Accounting or Finance or equivalent experience/education
• 2+ years of previous corporate expense experience
• Prior real estate experience preferred
• Working knowledge of and experience with Concur software
• Excellent oral and written communication skills
• Exceptionally strong qualitative and analytical skills
• Prior employment history that demonstrates the ability to produce accurate work in a detailed and organized manner
• Highly proficient in Microsoft based software
• Solid organizational skills with the ability to work efficiently and independently

$53,000-60,000 salary range, based on experience, plus benefits and bonus

Now is a great time to join our growing team at Remedy! You will work side-by-side with firm leadership to serve clients and build the business, having a direct impact on the firm's success. We offer competitive health benefits: Medical, Dental, Vision, Life (including spouse & child), 401K, STD/LTD, Parental leave, AD&D, Tuition Reimbursement, and Commuter benefits. We offer flexibility in how and where you get your work done and meaningful relationships with clients, teammates and leadership who truly care about you and your development.

Remedy Medical Properties is committed to providing equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, marital status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.