Salary: $43,738.00 - $76,542.00 Annually Location : Wake County, NC Job Type: Permanent Full-Time Job Number: 25-10518 DSOHF 60043355 Department: Dept of Health and Human Services Division: State Operated Health Care Facilities Opening Date: 09/15/2025 Closing Date: 9/25/2025 5:00 PM Eastern Job Class Title: Executive Assistant I Position Number: 60043355 Salary Grade: NC11 Description of Work *The Recruitment Range For This Position Is $43,738 - $65,000* The primary purpose of the Executive Assistant position is to provide administrative support to the Division State Operated Health Care Facilities (DSOHF) Director, DSOHF Deputy Director and the DSOHF Executive Leadership Team (ELT) by performing a variety of administrative functions. This position also supervises the administrative support team which includes the staff development program assistant and the web master. The Executive Assistant is responsible for administrative functions including but not limited to the following:
- Organizes, implements and/or supervises the administrative support for the central office.
- Gathers, edits and reports information for various projects that require discretionary and evaluative judgments under the direction of the Division Director or the Executive Leadership Team.
- Manages and coordinates schedules, meetings, and conferences for the Deputy Secretary, Division Director, Deputy Director and some members of the Executive Leadership Team.
- Responds to and directs high level inquiries that come into the Division Director from various public officials.
- Assists with HR activities such as drafting requests to post, preparation for interviews, and routes HR action forms.
- Develops meeting agendas and transcribes meeting minutes
- Works on special projects related to DSOHF operations, Executive Leadership Team and department initiatives.
About the Division State Operated Healthcare Facilities (DSOHF):The Division of State Operated Healthcare Facilities oversees and manages 13 state operated healthcare facilities that treat adults and children with mental illness, developmental disabilities, substance use disorders, and neuro-medical needs. In collaboration with our partners, we provide a system of high-quality, integrated care to individuals whose complex behavioral and medical treatment needs exceed the supports or level of care available in the community. About the Department of Health and Human Services (DHHS):The North Carolina Department of Health and Human Services manages the delivery of health and human-related services for all North Carolinians, especially our most vulnerable people - children, elderly, disabled and low-income families. The Department works closely with health care professionals, community leaders, advocacy groups, local, state and federal entities and many other stakeholders to make this happen. Compensation and Benefits:The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees. Visit website for benefits: For more information about DHHS: Knowledge, Skills and Abilities / CompetenciesThe Knowledge, Skills and Abilities (KSAs)/ Management Preferences are not required. Applicants that possess the following skills are preferred:
- Experience in establishing and maintaining effective relationships; effective verbal and written communication skills
- Ability to plan and coordinate a volume and variety of schedules, meetings and conferences
- Ability to plan, prioritize, organize and review administrative and program workflow and procedures
- Experience in administrative support to an executive or senior leader
- Team lead or supervisory experience
- Experience creating PowerPoint
- Experience working within excel
- Experience in a healthcare setting
Minimum Education and Experience Requirements Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See for details. Qualified applicants must possess, and application must clearly reflect work experience that demonstrates the following: Bachelor's degree, preferably in business administration or a related discipline from an appropriately accredited institution OR Associate's degree in secretarial science, business administration, or a related discipline from an appropriately accredited institution and two years of progressively responsible administrative/office management experience OR High school or General Educational Development (GED) diploma and four years of progressively responsible administrative/office management experience OR An equivalent combination of education and experience Supplemental and Contact Information The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: . DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. In accordance with the Governor's , our agency supports second-chance employment for individuals who were previously incarcerated, or justice involved. We invite all potential applicants to apply for positions for which they may be qualified. Application Process Be sure to complete the application in its entirety. Resumes will not be accepted in lieu of completing this application.
- Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.
- Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the Work Experience section of the application, to support your answers.
- If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 5:00 PM on the closing date.
- Applicants may be subject to a criminal background check. All candidates selected for positions considered Positions of Trust will be subject to a criminal background check.
- Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. Upon the closing date, applications are Under Review and will be screened by Human Resources for the qualified applicants. The hiring process may take several weeks.
- Degrees must be received from appropriately accredited institutions. Transcripts and degree evaluations may be uploaded with your application. The State of North Carolina/Office of State Human Resources uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent.
- For a list of organizations that perform this specialized service, please visit the NACES membership website at .
Degree/College Credit VerificationDegrees must be received from appropriately accredited institutions. Transcripts, degree evaluations and cover letters may be uploaded with your application. Veteran's and National Guard Preference
- Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
- Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application if they are a current member of the NC National Guard in good standing.
- Applicants who are former member of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.
ADA AccommodationsConsistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DHHS is committed to the full inclusion of all qualified individuals. As part of this commitment, DHHS will ensure that people with disabilities, or known limitations covered by the PWFA, are provided with reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below. NEOGOV Technical AssistanceFor technical issues with your application, please call the NeoGov Help Line at 877-###-####. If you have a technical issue with your Government Jobs account, please call their Help Line at 1-855-###-####. CONTACT INFORMATION:If there are any questions about this posting, please contact Talent Acquisition at Resumes will not be accepted in lieu of completing this application. NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types. For permanent and time-limited appointments:Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation. 01 I UNDERSTAND that DHHS requires a complete descriptive work history with all employment experience detailed to be considered for employment. Answers to supplemental questions are not a substitute for providing all relevant information within the body of your application. In order to receive credit for the supplemental questions in which you answered yes, you must provide supporting information within the body of the application, to support your answer. Your application should also reflect all education and all professional work experience acquired including high school and all degrees. It is critical to our screening and salary determination process that applications contain comprehensive candidate information. (
NOTE: AN ATTACHED RESUME NOR SEE RESUME DOES NOT SATISFY THE REQUIREMENT OF COMPLETING THE APPLICATION. If you haven't completed the application requirements, please return to your application to finish it before submitting your application.)
- Yes, I understand and have fully completed all requirements.
02 The recruitment range for this position is $43,738 - $65,000. If offered this position, are you willing to accept a salary within the posted recruitment range of $43,738 - $65,000?
03 What is your highest level of completed education?
This must be clearly documented in the Education section of the application to be given credit. - PhD
- Master's degree
- Bachelor's degree
- Associate's degree
- High School diploma or GED
04 How proficient are you in using Excel?
This experience must be clearly documented in the Work Experience section of the application to be given credit. - Advanced
- Intermediate
- Beginner
- No Experience
05 How proficient are you in using Teams?
This experience must be clearly documented in the Work Experience section of the application to be given credit. - Advanced
- Intermediate
- Beginner
- No Experience
06 How proficient are you in using PowerPoint?
This experience must be clearly documented in the Work Experience section of the application to be given credit. - Advanced
- Intermediate
- Beginner
- No Experience
07 How proficient are you in using OneNote?
This experience must be clearly documented in the Work Experience section of the application to be given credit. - Advanced
- Intermediate
- Beginner
- No Experience
08 What other Microsoft Office Suite applications or productivity tools are you comfortable using?
This experience must be clearly documented in the Work Experience section of the application to be given credit. 09 I understand that the Division currently requires reporting to the office, located in Raleigh, three days per week and I am able to meet this requirement.
10 Where did you learn about DHHS or this opportunity?
- Company or OSHR Website
- Employee Referral
- Professional Association or Industry-specific job board
- Conference / Career Fair
- LinkedIn
- Other Social Media
- Theater Advertisement
- Internet Advertisement
- TV / Radio
- Indeed
- Other General Job Boards
- Google
- Other Search Engines
11 Please give additional detail where you learned of DHHS or this opportunity. (e.g., APA Annual Meeting, Facebook, LinkedIn, Doximity, NC Substance Abuse Professional Practice Board, etc.) Required Question