Summary: Support daily operations at Fairlead Structures. The candidate will be proactive, professional, and capable of managing a wide range of administrative tasks with efficiency and discretion. This role is key to maintaining smooth office operations and supporting internal teams with administrative needs. Essential Duties and Responsibilities:
- Executive Liaison: Act as a bridge between the executive leadership team and internal/external stakeholders, ensuring timely communication and follow-up.
- Confidential Support: Manage sensitive information, contracts, and communications with absolute discretion.
- Serve as the first point of contact for visitors, clients, and vendors; manage incoming communications.
- Maintain and organize physical and digital information management systems, including Fairlead proprietary records.
- Meeting Preparation: Compile agendas, briefing materials, and background research for executive-level meetings and customer engagements.
- Schedule and coordinate meetings, appointments, and travel arrangements for the Fairlead Structures leadership team.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Order and maintain provisions, office supplies and equipment, coordinate service or repairs when necessary.
- Assist in the preparation of reports, spreadsheets, and company documentation.
- Support Fairlead Structures personnel with administrative tasks, including timekeeping records, invoicing support, and data entry.
- Ensure compliance with company policies and procedures in all administrative tasks.
- Lead and support divisional events, meetings, client-facing events, and team activities.
- Perform other related duties as assigned to ensure the efficiency of operations.
Qualifications & Minimum Requirements:
- High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or related field preferred.
- 3-5+ years of administrative or office support experience, preferably in a manufacturing or industrial setting.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); familiarity with ERP systems is a plus.
- Strong written and verbal communication skills.
- Excellent organizational and multitasking abilities.
- High level of professionalism, discretion, and confidentiality.
- Ability to work independently and as part of a team in a fast-paced environment.
- Prior experience supporting senior executives or leadership teams.
- Strong judgment and problem-solving ability, especially in high-pressure environments.
- Ability to prioritize and pivot quickly in response to changing operational demands.
- Familiarity with shipyard/manufacturing terminology or defense industry is a plus.
Physical Demands:
- While performing these job duties, the employee is routinely required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; use fingers and hands to type or write; reach with hands and arms; talk or hear; taste or smell. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment:
- This position is performed in a traditional shipyard and manufacturing environment with local travel required between facilities and events.
Fairlead Integrated, LLC. and its subsidiaries are proud to be Equal Employ Opportunity and Affirmative Action employers (Minority / Female / Disability / Veterans). To apply for this position, go here: Employment Application - Fairlead Integrated