Office Administrator
: Job Details :

Job Title: Office Administrator

Openings: 2 (1 opening per shift)

Shifts:

• 7AM-3PM
• 9AM-5PM

Location: Waltham, MA

Job Type: Full-Time

About Us: Syntegra Services is a dynamic commercial services organization with a commitment to excellence. We are looking for two motivated and organized Office Administrators to join our small but mighty business.

Job Summary: The Office Administrator will be responsible for overseeing the day-to-day administrative operations of the office. This role requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

• Intake of work orders from both field and customers
• Handle incoming internal & customer correspondence, including emails, phone calls, and mail.
• Contract and Quote Creation
• Maintain and update office and field records, databases, and filing systems.
• Assist with the preparation of reports and other documents.
• Onboarding of employees, vendors, and new customers
• Perform other administrative duties as assigned.

Qualifications:

• Proven experience as an office administrator, office assistant, or relevant role within a commercial services environment
• Bi-Lingual or Spanish Speaking Proficiency
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational, multi-tasking, and time-management skills.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.

Benefits:

• 401(k)
• Health insurance
• Paid time off

Please note this role is subject to a background check and drug screening.

Seniority Level: Entry level

Employment Type: Full-time

Job Function: Administrative

Industries: Facilities Services