Administrative Support Assistant III, University of Arizona Cancer Center Posting Number req23556Department Cancer Center DivisionDepartment Website Link Location University of Arizona Health SciencesAddress Tucson, AZ USAPosition Highlights
The University of Arizona Cancer Center (UACC) seeks an Administrative Support Assistant III to provide comprehensive administrative support to the Population Sciences Program and the Community Outreach & Engagement (COE) Office. This position supports core business operations by coordinating calendars, travel, meetings, and events; preparing and formatting correspondence, documents, and reports; maintaining files, databases, supply inventories, and data trackers; and routing facilities, IT, and HR service requests in accordance with University policies. Serving as the primary point of contact for students, faculty, researchers, and community partners, the incumbent communicates information, compiles records, and provides guidance on administrative procedures to ensure smooth program operations.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!
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Duties & Responsibilities
General Administrative Support:
- Maintains calendars for Associate and Assistant Directors.
- Manages travel arrangements for departmental staff, including flights and ground transportation.
- Greets visitors.
- Triages calls and emails.
- Orders supplies and equipment.
- Processes mail.
- Maintains office records and inventory.
- Orients student workers as needed.
Population Sciences:
- Schedules meetings and seminars, including room/Zoom setup, AV coordination, agendas, and minutes.
- Coordinates guest speaker visits.
- Formats non-scientific sections of reports and presentations at the request of faculty.
- Posts routine announcements to the Population Sciences webpage.
- Assists with preparing and formatting correspondence and document packages after content approval by authors or leadership.
- Ensures all documents adhere to external or University of Arizona formatting guidelines.
Community Outreach and Engagement:
- Coordinates Community Advisory Board (CAB) and Community Outreach and Engagement (COE) meetings, including scheduling, logistics, AV/virtual setup, and meeting materials.
- Submits facilities and IT service requests.
- Handles event reservations, research incentives, PCard reconciliations, reimbursements, and CAB stipends.
- Monitors expenses to ensure adherence to established budgets.
Records & Data Maintenance:
- Maintains digital and physical files, contact lists, and basic spreadsheets
- Compiles routine data reports.
- Tracks milestones and materials for complex meeting series and cross-unit or center-wide events.
Minimum Qualifications
- High school diploma or high school diploma equivalency is required.
- Five (5) years of relevant experience, or an equivalent combination of education and experience.
Preferred Qualifications
- 3 years of relevant work experience
- Bilingual in English and Spanish
- Experience working in University systems: UAccess (Student, Employee, Financial, Analytics, Research)
FLSA Non-ExemptFull Time/Part Time Full TimeNumber of Hours Worked per Week 40Job FTE 1.0Work Calendar FiscalJob Category Organizational AdministrationBenefits Eligible Yes - Full BenefitsRate of Pay $20.33-$25.41Compensation Type hourly rateGrade 5Compensation Guidance The
Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The
Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.Career Stream and Level OC3Job Family Administrative SupportJob Function Organizational AdministrationType of criminal background check required: Name-based criminal background check (non-security sensitive)Number of Vacancies 1Target Hire DateExpected End DateContact Information for Candidates Dr. Gloria Coronado | ...@arizona.eduOpen Date 7/30/2025Open Until Filled YesDocuments Needed to Apply Resume and Cover LetterSpecial Instructions to ApplicantNotice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at ...@arizona.edu.