Advertisement Closes 9/18/2025 (8:00 PM EDT) 25-05460 Administrative Specialist Pay Grade12 Salary $35,712.48 - $53,568.48 Annually Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK Click here for more details on state employment. Hiring Agency Cabinet for Health & Family Services | Dept for Community Based Services Location 8311 US 42 Florence, KY 41042 USA Description The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides servicesand programs to enhance the self-sufficiency of families; improve safety and permanency for children andvulnerable adults; and engage families and community partners in a collaborative decision-making process. DCBS offers an opportunity to assist individuals and families applying for public benefits in thecommonwealth. We are seeking an Administrative Specialist who is driven to succeed in helping people and thevulnerable population. The Administrative Specialist will provide administrative support to staff whodetermine eligibility in various public assistance programs. The employee is expected to perform at thehighest quality to ensure services to the vulnerable citizens. Career growth is encouraged through training and mentoring. Benefits include health and life insurance,flexible work schedules, paid sick and vacation leave, and retirement benefits. For more information on the Department for Community Based Services, please visit our website at Responsibilities include but are not limited to:
- Receives, organizes, edits, corrects, or enter various data via keyboarding.
- Maintains files, logs, manuals or other documents.
- Prepares documents for filing, storage, data entry or other processing.
- Drafts or prepares correspondence, detail forms, reports or other materials.
- Answer inquiries and provides detailed information on office inquiries in person, by telephone or byelectronic mail.
- Checks, maintains or prepares records such as financial documents, office payroll, time and attendance,travel vouchers or related documents.
- Prepares daily, monthly or annual records or reports.
- Operates personal computers, office machines or other office equipment.
- Orders office supplies and/or maintains inventory of equipment, furniture or other items.
- Distributes incoming mail or other incoming material to office staff or prepares outgoing mail or parcels.
- Schedules appointments or meeting for managers or supervisor.
- Applies an agency's methods, procedures, rules or regulation to accomplish agency goals or objectives.
The ideal candidate will possess:
- Integrity and professionalism.
- Familiarity with office organization and optimization techniques.
- High degree of multi-tasking and time management capability.
- Excellent written and verbal communication skills.
- Exceptional customer service skills.
- Detail oriented.
- Quick learner.
- A willingness to work as part of a team.
The position you are applying for has access to or use of federal tax information (FTI) or meets the statutorydefinition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR1:009 or KRS 194A.062and 900 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shallsubmit to a fingerprint-based criminal background check by the Department of Kentucky State Police and theFederal Bureau of Investigation. CHFS participates in E-Verify and will provide the federal government with your Form I-9 information toconfirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offerand completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-###-#### or Minimum Requirements
EDUCATION:Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS:One year of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE:Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION:Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):NONE Working Conditions Incumbents working in this job title primarily perform duties in an office setting. Probationary Period This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111. If you have questions about this advertisement, please contact Beth Owens at ...@ky.gov or 859-###-####. An Equal Opportunity Employer M/F/D