Records Clerk
: Job Details :

Records Clerk (Open)

The Judicial Branch is a state-funded Branch of Government that offers medical/dental/vision, $20,000 free basic life insurance, state-matched 156% retirement plan, 13 paid holidays, earned paid vacation and sick leave, and more.

This classification level performs clerical work under immediate supervision in a county court under the supervision of a clerk magistrate, a clerk of court, or a division manager. Responsibilities may include: performing clerical functions in assigned service area such as criminal/traffic, civil/small claims, or probate, guardian conservator and adoption by responding to routine inquiries; verifying files/information for missing details, accuracy, and distributing to appropriate staff for correction; preparing and processing motions; compiling and maintaining records by sorting, filing, scanning files and related documents; performing data entry, receiving fees/fines and other payments, and performing other general office duties.

Job duties include:

• Providing customer service to internal and external customers, which includes answering phones and greeting walk-in visitors, responding to requests for information from staff and/or the general public; answering routine questions.
• Performing clerical tasks, which includes collecting fees, fines and other payments; receiving, processing, sorting, filing, and/or distributing a variety of correspondence, materials, billings, payments, deliveries, mail, and/drop paperwork and other applicable documents.
• Enters information into applicable court databases and/or other computerized systems to collect and maintain court records and information in assigned area of responsibility and process court motions.
• Prepares, records, and/or maintains information, to include verifying files and information for accuracy and ensuring appropriate corrections.
• Performs other duties of a similar nature or level.

The above classification responsibilities represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

The Judicial Branch values our employees as well as a supportive environment that strives to promote diversity, equity, inclusion, and belonging. We recruit, hire, train and promote in all job qualifications at all levels without regard to race, religion, sex, age, national origin, disability, marital status, sexual orientation, or genetics. The Judicial Branch complies with Veterans Preference Laws.

Minimum qualifications: High School Diploma or equivalent (G.E.D.); or equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. All educational credits must be granted from an accredited institution approved by the U.S. Dept. of Education.

Knowledge, skills, and abilities:

• Customer service principles
• Computers and related software applications
• Criminal coding concepts
• Federal, state, and local laws, rules, and regulations
• Office procedures, methods, and equipment
• Data entry techniques
• Criminal history information

Skills:

• Providing customer service
• Maintaining records
• Performing data entry
• Operating standard office equipment
• Using computers and related software applications
• Reviewing reports for accuracy
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Physical requirements: Positions in this class work is primarily sedentary, although some slight physical effort may be required, not to exceed 20 LBS.