Administrative Assistant Position
We are currently looking for an experienced Administrative Assistant to help ensure the efficient and smooth day to day operations of our company. This position will be based out of our main office in Gresham, Oregon and is an in-office position only. This position works M-F from 8-5. We believe in our mission statement of 'Delivering successful projects, through great people, making a positive impact.' We believe that what sets us apart from everyone else is the 'family' culture that we have developed and promote. We believe in a culture that lifts each team member to their highest and greatest potential. The successful candidate for this position will be able to complete the essential responsibilities of:
- Greeting walk-in customers
- Answering phone calls and emails from customers and employees
- Delegate incoming invoices to Project Managers; review invoices, attach tickets and scan into job folders
- Schedule and plan company events
- Maintain and process new hire paperwork
- Track truck mileage, handle and complete vehicle taxes, permits and registrations
- Track and be the drug test liaison for random drug testing
- Assist with supplier lien waivers to vendors and General Contractors
- Assist with prevailing wage reports
- Create monthly company newsletter
- Assist with weekly accounts payable check run
- Gather up timecards and prepare for payroll processing weekly
- Maintain apparel inventory
- Manage important dates calendar and employee contact lists
- Manage employee incentives for birthdays and work anniversaries
- Enter in credit card receipts
- Assist with bid invites and bid bonds
- Assist other departments as needed
- Various office duties such as order office supplies, check the mail, order groceries, etc
Qualifications:
- 2 years of experience in an administrative/clerical position
- Basic accounting knowledge and experience
- Ability to work independently and as part of a team
- Ability to complete a high volume of work within deadlines; excellent multi-tasking skills
- Excellent organizational and time management skills; strong work ethic
- Excellent interpersonal, oral, and written communication skills
- Good problem-solving skills
- Must maintain an extremely high level of confidentiality with sensitive information
- Ability to work with little supervision and the ability to take initiative
- Strong attention to detail
N8 Excavation offers competitive wages along with full benefits. Salary dependent upon experience. N8 Excavation pays 100% for Medical, Dental, Vision and Life Insurance for all employees. We offer various free Employee Assistance programs, such as counseling, financial advice, legal guidance, etc. We offer company paid short-term disability and voluntary long-term disability benefits options. We offer a 401k plan and employer matching. We offer a health and wellness program to encourage healthy behaviors. We offer 2 weeks paid vacation, 1 week paid sick time and paid holidays.