Administrative Coordinator - Thousand Oaks CA
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Job Description ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is On-Site at the location detailed in the job post. This position can be US remote or onsite role in Thousand Oaks, CA Join Amgen's Mission of Serving Patients At Amgen, if you feel like you're part of something bigger, it's because you are. Our shared mission-to serve patients living with serious illnesses-drives all that we do. Since 1980, we've helped pioneer the world of biotech in our fight against the world's toughest diseases. With our focus on four therapeutic areas -Oncology, Inflammation, General Medicine, and Rare Disease- we reach millions of patients each year. As a member of the Amgen team, you'll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives. Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you'll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career. Administrative Coordinator What you will do Let's do this. Let's change the world. In this vital role you will provide complex administrative support to various executives within the US Oncology Business Unit. Support multiple senior leaders as well as a sales team in the OBU and act as back up to other team admins, including the SEA Anticipate needs and proactively manage competing priorities, enabling the Executive(s) to focus on strategic initiatives Proactively manage multiple complex calendars by setting up and coordinating virtual and/or in-person meetings across multiple time zones Manage multiple priorities in a continually changing environment Critical thinking and creative problem-solving skills Orderly establishment, maintenance and retrieval of filed information and correspondence, composing and editing correspondence Coordinate domestic and international travel, logistics, and expense reporting, ensuring seamless execution Onboard new hires and help assimilate into the team; assist with offboarding as needed Work closely with other team members, company-wide AC's and cross-functional partners Source of knowledge and guidance with ability to field questions and share information with the team Flexibility and adaptability to system upgrades, migrations, changes in ways of working Support planning, execution, and follow-up for strategic projects, leadership meetings, offsites, conferences, and recognition/culture-building events Maintain department records, distribution lists, key dates, and team recognition activities (anniversaries, birthdays, culture cadence) Perform independent research and prepare information for special projects as assigned Additional Qualifications/Responsibilities What we expect of you We are all different, yet we all use our unique contributions to serve patients. The administrative professional we seek is a person with these qualifications. Basic Qualifications: Associate's degree and 2 years of administrative experience OR 2 years in a technical school setting with hands-on experience OR High school diploma / GED and 4 years of administrative experience Preferred Qualifications: 5+ years' experience in an administrative support role Strong Outlook, Microsoft suite: Excel, PowerPoint Skills, Forms, Word Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word), SharePoint, MSTeams, WebEx, and Concur. Bachelor's degree Amgen experience preferable: culture, business operations, internal web Experience working in biopharma or healthcare industry Strategic problem solver who loves to think ahead and anticipate solutions to logistical issues Ability to work in a fast-moving, results oriented environment Discretion in dealing with proprietary information A can-do professional who thrives in dynamic environments Polite and personable 'team player' Skilled at remaining calm under pressure What you can expect of us As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we'll support your journey every step of the way. The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications. In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include: A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan Stock-based long-term incentives Award-winning time-off plans Flexible work models, including remote and hybrid work arrangements, where possible Apply now and make a lasting impact with the Amgen team.