Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.Minimum Requirements:
- High School Diploma or its equivalent AND one (1) year of experience processing records in a government or law enforcement setting.
- An equivalent combination of education and experience may be substituted.
Act 33/34 clearances are required prior to appointment at the cost of the applicant. NCIC/Clean system and JNET access certifications are required within three (3) months of appointment. Re-certification is required every two (2) years.It is the policy of Allegheny County that in order to receive a final offer of employment, candidates must successfully pass a background check, which includes verification of Allegheny County Real Estate Tax status, and drug/medical examinations as required for the position. The pre-employment drug screen must be completed within 48 hours of the acceptance of the conditional offer of employment. Position Summary: Under the supervision of the Intake System Administrator, the Inmate Records Clerk is responsible for processing incarcerated individual information and performing sentence computations and structure as directed by court commitments/sentencing orders. Overview: Duties:
- Books incarcerated individuals into the Offender Management System (OMS) and maintains records.
- Initiates actions to obtain additional data or information necessary to reconcile identified discrepancies in court documentation.
- Adds criminal charges, bond information, hearing information, detainers, credit time, escape time, and sentences to the incarcerated individual's records.
- Releases relevant information to inpatient programs and keeps track of the releases on the calendar.
- Prepares statistical data reports for the use of other offices and monitors institutional information.
- Files correspondence, documents, and reports from outside agencies including institutional or DOC offices.
- Assists all alternative housing staff and starts the process of transferring incarcerated individuals to approved programs.
- Answers all questions from Caseworkers and updates necessary records.
- Collaborates with various criminal justice agency officials to obtain/exchange information relative to incarcerated individuals' criminal history and subsequent activity within the criminal justice system.
- Maintains incarcerated individual classification, visitor lists (active or inactive), and pod/cell locations within the system.
- Files and prepares necessary police reports.
- Ensures that all documents received from the courts authorizing the release of an incarcerated individual are thoroughly reviewed prior to notifying the supervisory staff.
- Attends and participates in all training as required.
- Works, shifts, weekends, and holidays.
Knowledge, Skills, and Abilities Knowledge of:
- Governmental and departmental rules, regulations, policies, and procedures regarding the maintenance and dissemination of criminal record information (e.g., CHRI Act, NCIC/CLEAN, etc.)
- Court systems, criminal laws (e.g., DNA Act, Megan's Law, Victims Awareness Education), and law enforcement agencies.)
- Policies and procedures of arrest warrants, bench warrants, sentencing orders, and PA parole detainers.
Skill in:
- Microsoft Office suite.
- Personal computers and relevant criminal history software programs (e.g., CRIMES, OMS, NCIC/CLEAN, etc.).
Ability to:
- Analyze and Interpret court orders and/or supporting documentation to determine the appropriate course of action.
- Ensures security and confidentiality of custody records including booking information, cash receipts, and court-generated background information.
- Operate all office equipment (photocopier, fax machine, etc.)
- Maintain files, retrieve information, and prepare accurate reports.
- Communicate effectively, both orally and in writing.
- Establish and maintain effective working relationships with prisoners, police, supervisors, associates, outside agencies, court personnel, and the public.
- Apply and learn security practices.
- Work shifts, weekends, and holidays.
- Achieve NCIC/Clean system and JNET access certifications within three (3) months of appointment and recertify every two (2) years.
Residency: Not required to live in Allegheny County Veterans' Preference: Will be awarded to eligible candidates. AN EQUAL OPPORTUNITY EMPLOYER - M/F/V/D