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Job Description: JOB SUMMARY- The Court /Bail Administration Receptionist is a vital component of the Court Administration Office.
- This is a full performance level clerical position. Performs administrative clerical typing tasks in support of all Court operations.
- Work may include a variety of activities, including establishing and maintaining schedules, recording systems, completing forms, applications and similar documents, and processing technical and administrative matters through the office.
- This position covers Court Administration and Bail Administration operations.
ESSENTIAL JOB FUNCTIONS- Receptionist duties include the following: Greets clients, attorneys and/or the public in a professional manner; checks the court schedules for persons coming into Court Administration seeking information; Refers the public to the appropriate court and/or court related offices; answers phones for Court and Bail Administration personnel, screens calls, takes messages and/or relays the appropriate information to the appropriate staff member. This position opens, clocks in and distributes mail in a timely manner.
- Operational Support duties include clerical support to ail Court and Bail Administration subdivisions such as Civil, Criminal, HR/Fiscal, Intakes and PFA's. This includes but is not limited to the processing and distribution of outgoing notices, updating court calendar, process receipts, prepare vouchers, and create, confirm and track requisitions for office supplies.
- Clerical duties include, preparing envelopes, labels, letters, filing paperwork, proofreading and coordinating the NCEOP by preparing participants packets, and updating the participant roster.
MINIMUM QUALIFICATIONS- High school diploma or GED. Attendance and/or graduation from an applicable business school is preferred.
- Must be proficient in. use of office equipment including printers, scanners, photocopiers, fax machines and computers.
- Must be proficient with computer applications, i.e. Internet/Explorer, Microsoft products (EXCEL, Word, Outlook).
- 2-5 years of customer service experience and some fiscal preferred.
KNOWLEDGE, SKILLS AND ABILITIES- Ability to sit, sometimes for long periods of time.
- Ability to communicate with court and non-court personnel.
- Ability to frequently go from one location to another i.e. Courtroom, Chambers and/or non-court offices and ability to access those locations with reasonable accommodations.
- Ability to regularly lift and/or move files or office supplies weighing up to 10 pounds. Occasionally there may be some lifting involving boxes with fiscal/personnel and/or office supplies.
- Ability to operate a laptop or PC and/or any other general office equipment. The noise level in the work environment is usually moderate. (Office with printers and light traffic)
- Thorough knowledge of English usage, grammar, spelling and punctuation including terminology, as used in legal or court offices.
- Knowledge of the Court of Common Pleas functions, objectives, programs and procedural requirements.
REQUIRED LICENSES/CERTIFICATIONS/CLEARANCES- This position requires a pre-employment background check as required by _law or policy to perform the duties.
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT- The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Ability to sit, sometimes for long periods of time.
- Ability to communicate with court and non-court personnel.
- Ability to frequently move from one location to another within the court office with reasonable accommodations.
- Ability to regularly lift and/or move case files or office supplies weighing up to IO pounds. Occasionally there may be some lifting involving boxes of records and/or office supplies.
- Ability to operate a PC and/or any other general office equipment.
The County of Lancaster offers comprehensive benefits to our employees. Read more about our benefits here.Lancaster County Government provides Equal Employment Opportunity for all persons regardless of race, religion, age, sex, national origin, genetic information or disability. The County also observes all applicable laws regarding Veterans status. The County reflects this action in all areas of employment and compensation practices and policies. Employment with the County is based upon the ability to perform the job as well as dependability and reliability once an individual is hired.