Executive Assistant
: Job Details :

Our client, a leader in commercial real estate, is seeking an Executive Assistant to support a high-performing broker team and senior leadership in Ontario, CA. This is a full-time, on-site position operating 8:00am-5:00pm. This position starts as a 3-month contract opportunity and pays $25-27.50 per hour based on experience. The ideal candidate will bring 3–5 years of paralegal or executive-level support experience in commercial real estate law and will play a critical role in managing transaction-related tasks, legal documentation, and client communications.

This position is best suited for someone with exceptional organizational skills, strong real estate transaction knowledge, and the ability to thrive in a fast-paced, deadline-driven environment.

Key Responsibilities

• Draft, review, and manage real estate documents, including purchase and sale agreements, leases, amendments, and closing documents

• Coordinate and manage all aspects of real estate transactions from inception through closing

• Conduct title and survey review; identify and resolve issues

• Assist with due diligence activities, including reviewing leases, contracts, and corporate documents

• Maintain organized files and track critical dates and deliverables

• Provide day-to-day support to senior brokers, including document preparation, scheduling, and internal/external communication

• Liaise with attorneys, clients, lenders, title companies, and other stakeholders

• Ensure compliance with company policies and applicable laws

• Manage emails and calendars with a high degree of accuracy and confidentiality

Qualifications

• 3–5 years of experience in a paralegal or executive support role within commercial real estate

• Bachelor's degree or equivalent experience required

• Paralegal certification preferred

• Strong knowledge of real estate transaction processes, including title and survey review

• Proficiency in Microsoft Office Suite and document management systems

• Excellent organizational and time-management skills

• Ability to manage multiple priorities independently in a fast-paced environment

• Strong written and verbal communication skills

• Proven collaboration skills with attorneys, brokers, and clients

Nice to Have

• Experience working closely with brokers or legal teams in commercial transactions

• Familiarity with compliance processes in real estate law

• Ability to anticipate and proactively address the needs of senior stakeholders