About Us
At Pierre Landscape, we are dedicated to maintaining a professional, welcoming, and efficient work environment. As the first point of contact for our visitors, clients, and team members, the Front Desk Assistant plays a vital role in creating a positive impression while ensuring seamless daily operations.
We are seeking a motivated, detail-oriented individual with excellent organizational skills, communication skills, and attention to detail to join our team. If you thrive in a dynamic environment and excel in multitasking, this is the perfect opportunity for you!
Key ResponsibilitiesFront Desk Duties
- Greet visitors and provide a warm and professional welcome.
- Answer and manage calls from the main line, including taking and relaying messages or transferring to voicemail as needed.
- Ensure phone coverage by designating a backup during desk absences.
- Provide accurate information to callers and address inquiries from the public and customers.
- Handle incoming and outgoing mail and sign for deliveries.
- Maintain and refill postage as necessary.
Information Technology Support
- Set up new extensions, direct dials, and email signatures for employees.
- Assign appropriate software to employees based on their job requirements.
- Maintain an accurate log of user IDs, passwords, and IT equipment inventory (laptops, monitors, etc.).
- Oversee the iPad and iPhone systems, assisting with troubleshooting as needed.
- Keep a running list of IT items requiring attention to ensure optimal service.
Office Administration
- Maintain a clean, organized reception area, copier spaces, and kitchen throughout the day.
- Ensure copiers are stocked with paper and supplies daily.
- Coordinate with vendors for office cleaning and maintenance requests.
- Manage the company alarm system and provide instructions for new employees.
- Create and update business cards and phone lists for employees.
- Ensure restrooms and the kitchen are stocked and clean.
- Prepare coffee and manage the dishwasher throughout the day.
- Oversee recycling and trash removal as needed.
Additional Support
- Translate company documents as needed.
- Provide administrative assistance to other departments as required.
Qualifications
- Must have strong organizational skills, communication skills, and attention to detail.
- Ability to multitask and manage competing priorities in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Basic IT troubleshooting knowledge is a plus.
- Bilingual in English and Spanish is preferred.
Compensation & Benefits
Pay: $22–$26 /hour (based on experience)
Benefits: Medical, Dental, Vision, 401(k) with 4% company match, Paid Vacation, Sick Leave, Holidays
Schedule: Full-time, Monday–Friday, 6:45am–3:45pm (in-office)
Ready to Apply? If you're excited about the opportunity to be the face of our organization and contribute to our daily operations, we'd love to hear from you!
To Apply: Please complete the following assessment: