Administrative Coordinator - Postdoctoral Programs
: Job Details :

Location: Providence, RI (100% Onsite)

Pay Rate: $25/hour

Schedule: 8:30 AM – 5:00 PM

Duration: 2 months (Backfill)

Position Overview

The Administrative Program Coordinator manages day-to-day operations and provides administrative support for postdoctoral programs. This role is responsible for handling appointment actions, maintaining accurate records, coordinating training program logistics, and ensuring processes are completed in a timely and organized manner.

Key Responsibilities

• Administer appointment processes, including new hires, reappointments, salary changes, and terminations.
• Review appointment requests for accuracy and resolve discrepancies.
• Draft and distribute official correspondence.
• Maintain and update records and databases (Google Drive, Filemaker Pro, Interfolio, personnel folders).
• Monitor inbox for appointment requests and manage scheduling.
• Follow SOPs to ensure accurate and efficient process execution.
• Provide administrative support for training programs, including scheduling sessions (Zoom & in-person), managing shared drives, and sending communications.

Required Qualifications

• Strong organizational, administrative, and time management skills.
• Intermediate proficiency in Microsoft Excel (formulas, data analysis, reporting).
• Proficiency with Google Workspace (Docs, Sheets, Forms, Drive, Gmail, Calendar).
• Proficiency with Microsoft Word, PowerPoint, and Adobe Acrobat Pro.
• Strong interpersonal, written, and verbal communication skills.
• Ability to multi-task and manage priorities effectively.

Preferred Qualifications

• Experience in higher education administration.
• Familiarity with Workday.
• Experience with Filemaker Pro and Qualtrics.
• Knowledge of Zoom videoconferencing functionality.

Who We Are

SGF Global is an integrated talent solutions provider, offering staffing, recruitment, Employer of Record (EOR), nearshore, and consulting services across a wide range of industries in 35 countries. We're a dynamic, people-first organization where fresh ideas are always welcome. Our culture is built on collaboration, innovation, and a genuine passion for helping people grow. At SGF Global, smiles are part of the dress code, and every voice matters.

Are you looking to join an organization where your ideas are valued, your growth is supported, and your work makes a global impact? We're always looking for talented individuals who are ready to make a difference.

• Explore opportunities
• Grow your career
• Be part of something global
• Your future starts here.