ADMINISTRATIVE ASSISTANT 6
: Job Details :

Administrative Assistant 6

The mission of the Secretary of State's office is to serve the public by meeting its legal responsibilities of collecting, securing, and communicating information that enhances commerce, ensures the integrity of Louisiana's elections, and preserves, presents, and makes accessible government information essential to Louisiana's operations and its recorded history.

We are looking for an Administrative Assistant 6 to represent the Office of the Secretary of State through personal contacts with state and local officials, state department heads/personnel, Division staff, and the public in accomplishing office operations. Assumes responsibility for administrative matters that do not require the personal attention of the Undersecretary.

An ideal candidate should possess the following competencies:

• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.

Minimum Qualifications:

Five years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The maximum substitution allowed is 120 hours, which substitutes for a maximum of four years of experience.

Job Specification:

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information:

Job Duties:

• Relieve the Undersecretary of various administrative matters.
• Compose/Transmit directives or assignments to division/department staff from the Undersecretary.
• May attend meetings in lieu of the Undersecretary.
• Schedule/Coordinates appointments/meetings for the Undersecretary.
• Compose/Prepare correspondence.
• Gather, compile, and organize information for the Undersecretary.
• Receive and prioritize incoming mail.

Position-Specific Details: Appointment Type: Job Appointment or Probational Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply: No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the Apply link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. *Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. * Contact Information: For further information about this vacancy, contact: Ashley Rathcke, HR Specialist Secretary of State Nancy Landry Human Resource Division P. O. Box 94125 Baton Rouge, LA 70804-9125 ashley.rathcke@

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at Parental Leave Up to six weeks paid parental leave More information can be found at .aspx Holidays and Leave State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.

Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (). LASERS has provided this video to give you more detailed information about their system
• Teacher's Retirement System of Louisiana ()
• Louisiana School Employees Retirement System (), among others

AD: Rate your ability to act decisively based on our definition: The ability to make decisions quickly and effectively.

• 1= I have no experience and/or am uncomfortable acting decisively
• 2= I have limited experience or require assistance to act decisively
• 3= I can act decisively
• 4= I can act decisively and help others improve their ability to act decisively

AD: Explain your rating by providing specific and relevant examples in the box below.

CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

• 1= I have no experience and/or am uncomfortable communicating effectively
• 2= I have limited experience or require assistance to communicate effectively
• 3= I can communicate effectively
• 4= I can communicate effectively and help others improve their communication

CE: Explain your rating by providing specific and relevant examples in the box below.

DA: Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.

• 1= I have no experience and/or am uncomfortable demonstrating accountability
• 2= I have limited experience or require assistance to demonstrate accountability
• 3= I can demonstrate accountability
• 4= I can demonstrate accountability and help others improve their ability to demonstrate accountability

DA: Explain your rating by providing specific and relevant examples in the box below.

* Required Question