Job Location : Warrensburg,MO, USA
Provides administrative support to the Financial Services Department (Accounting Services, Accounts Payable, and Payroll).
Examples of duties:
Administrative assistant functions: 30% Maintain customer confidentiality and office integrity. Greet and assist all walk-in and telephone customers. Respond to routine inquiries including employee web time entry inquiries, employee self-service inquiries, employee leave information, approver related inquiries, basic federal and state withholding questions, and basic payroll related questions; refer complex inquiries to appropriate payroll staff. Provide requested forms to customers; assist customers in completing forms properly; ensure completeness of submitted forms. Retrieve, open, sort and route incoming mail. Order supplies and materials as needed. Perform various duties that support the Payroll Services Staff, to include: 20% Input and monitor employee W-4 and direct deposit information. Gather information/documents of resident and non-resident alien employees and input into International Tax software. Create and/or maintain excel documents to assist with tracking data, calendar dates and reconciliation functions. Perform other duties as assigned. Serve as point of contact for departmental deposits: 40% Ensure that Departmental deposits are processed accurately and timely. Prepare bank deposit, reconcile and make the bank deposit daily. Advise departments regarding appropriate FOAPAL usage. Make contacts and/or referrals to other administrative staff and departments as appropriate. Provide information, forms and/or training regarding deposit services. Provide general technical assistance to departments accessing payment processing gateway and the University portal. Maintain a change fund and Human Subject Petty Cash Funds. Manage online credit card payments and credits using Payment Processing Gateway and the credit card payment system. Serve as a liaison with payment processing third party servicer for issues relating to the credit card payment system. Prepare required paperwork and reconcile non-student return check budget. Order Deposit Slips. Resolves issues related to departmental charges and credits: 10% Gather pertinent information regarding un-resolved issues and finalize. Work closely with other University departments to resolve and correct misapplied payments and deposits.
Typical qualifications:
Education: An Associate's degree in Accounting, Finance, Business or related field is required. Experience: Two years of related office experience is required. Payroll related and/or Banner experience preferred. Education and experience may be substituted for one another on a year-for-year basis.