Office Manager
: Job Details :

Position Type: Secretarial/Clerical/Office Manager Date Posted: 9/8/2025 Location: Transportation Services POSITION ANNOUNCEMENT September 8, 2025 POSITION: Office Manager LOCATION: Transportation JOB SUMMARY: The Dougherty County School System is seeking an Office Manager for our Transportation Department to join our roster of experienced, motivated, and effective professionals. The Office Manager provides advanced administrative and operational support to the Department of Transportation. This role ensures smooth and efficient departmental functioning through skilled clerical work, effective communication, data management, and coordination of processes that support school transportation services. MINIMUM QUALIFICATIONS:

Associate's degree or two years of post-secondary training in Business, Office Technology, or related field;

Five (5) years of increasingly responsible clerical or administrative experience, preferably in a school or public service environment;

Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook);Google (sheets, slides, meet, doc) experience with Access or other database software preferred;

Such alternatives to the above qualifications as the Superintendent and the Board may find appropriate.

SKILLS AND ABILITIES:

Excellent communication and interpersonal skills, with the ability to interact effectively with students, parents, and staff from diverse backgrounds;

Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines;

Ability to maintain confidentiality and handle sensitive information with discretion;

Demonstrated ability to work independently and as part of a team.

PERFORMANCE RESPONSIBILITIES: Administrative Support

Provide clerical and administrative assistance to the Director of Transportation and transportation administrators;

Schedule meetings, maintain calendars, and handle correspondence;

Maintain personnel files for all Transportation Department employees.

Communication & Public Service

Serve as the first point of contact for public and internal inquiries regarding transportation matters;

Route calls, take messages, and provide accurate information on school zones, bus routes, and scheduling.

Data Entry & Management

Maintain and update transportation databases;

Track and report staff attendance and process leave requests in coordination with HR;

Input and verify payroll information for regular and substitute drivers.

Compliance & Reporting

Prepare and submit required reports, including the Superintendent's Report;

Schedule and document driver physicals, accident/injury reports, and related compliance paperwork;

Ensure transportation department practices align with district policy and applicable regulations.

Operational Support

Monitor base radio and assist with on-the-road support as needed;

Manage use of department-issued credit cards and submit reconciliation reports;

Support supervisors with logistics, routing needs, and departmental tasks;

Perform other duties as assigned to support the operations of the Transportation Department.

WORK/PHYSICAL REQUIREMENTS:

Ability to sit, stand, and walk for extended periods in an office or operations setting;

Capability to lift and carry materials up to 25 pounds;

Sufficient vision and hearing to communicate effectively, read documents, and work on a computer;

Ability to move between administrative offices and transportation facilities;

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

REPORTS TO: Director of Transportation SALARY RANGE: Competitive salary and excellent benefits package, in accordance with the DCSS Compensation Guide APPLICATION DEADLINE: Applications will be reviewed upon submission. To ensure consideration, please submit all required application materials bySeptember 15, 2025. INTERESTED APPLICANTS SHOULD APPLY ONLINE. THE DOUGHERTY COUNTY SCHOOL SYSTEM DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, RELIGION, AGE, SEX, NATIONAL ORIGIN, OR DISABILITY. The System reserves the right to waive any qualifications or other provisions of this advertisement by statute or regulations. Dougherty County School System uses Frontline Education to manage employment applications online. About Us: The Dougherty County School System is a leading catalyst and advocate for public education in Southwest Georgia. It's the largest school system in the second congressional district. The school district has 21 schools (13 elementary, 4 middle, 3 high schools, and 1 alternative middle/high school), 4 learning centers, and the Commodore Conyers College & Career Academy. All schools are accredited by Cognia. The DCSS offers a competitive salary and benefits package. Dougherty County is recognized for its quail and duck hunting, fishing, the Flint River, and many cypress swamps. The County has a population of approximately 90,000. Our County has two institutions of higher education, Albany State University and Albany Technical College. Notable points of interest include the Albany Museum of Art, the Flint RiverQuarium, the Albany Civil Rights Institute, the Parks at Chehaw, Radium Springs Gardens, and Thronateeska Heritage Center, which includes the Museum of History, Wetherbee Planetarium, and the Science Discovery Center. Dougherty County is a short drive to Atlanta, the Georgia coast, as well as the Florida Gulf Coast beaches. Important Note: This document provides descriptive information about the above Dougherty County School System position. Work actually performed by incumbents in this position may vary. Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guideline or recommendation for the content of and qualifications for this position. The Dougherty County School System reserves the right to make changes to this document as deemed necessary without providing advance written notice.