Job Description ECU Health About ECU Health ECU Health is a mission-driven, 1,708-bed academic health care system serving more than 1.4 million people in 29 eastern North Carolina counties. The not-for-profit system is comprised of 13,000 team members, nine hospitals and a physician group that encompasses over 1,100 academic and community providers practicing in over 180 primary and specialty clinics located in more than 130 locations. The flagship ECU Health Medical Center, a Level I Trauma Center, and ECU Health Maynard Children's Hospital serve as the primary teaching hospitals for the Brody School of Medicine at East Carolina University. ECU Health and the Brody School of Medicine share a combined academic mission to improve the health and well-being of eastern North Carolina through patient care, education and research.
Position Summary Responsible for managing the ECU Health board portal to include training, maintaining, providing technical support, working with manufacturing support to troubleshoot and provide updates, education on use of portal and support end users. the following groups are using boardeffect: ecu health bot, ecu health medical center bod, ecu health community hospitals bod, all board committees, tobh board, foundation boards, pspi, ecu health medical group board of managers. In addition, provides support for the office of the CEO through maintaining budgets and managing expenses, coordinating and running board meetings, updating board member records and assisting with building needs.
Responsibilities - Facilitate training and education for staff, board members to meet the support needs of specific products. This includes iPad, laptop computers, desktop computers, printers and other devices used to support the work environment.
- Facilitate implementation and operations of board of trustees' and committee portals (each listed in the summary above). The current portal is not supported by it. This position will be responsible for training and maintaining support services (setting up new users, troubleshooting, training, system updates/upgrades, etc) of board portal. This supports information exchange and allows board members and staff to securely access documentation electronically.
- Serves as liaison to vendors of software. Also, serves as a resource for staff using the portal.
- Budgetary responsibility for Office of the CEO. Develop, monitor, reconcile expenses and make recommendations related to budget allocations.
- Coordinate monthly board meetings to ensure all materials are available and accessible for board members and senior executives. This includes attending all board meetings to run meeting using audio visual equipment/presentations, printed materials, virtual attendance, etc.
- Facilitates general maintenance for the ECU Health Administrative Building.
- Manage schedules for all conference rooms within Vidant Health Administrative Building. Using computerized scheduler, maintain calendars, provide support for audiovisual equipment, field service calls and work with Information Services to resolve issues.
- Special projects as assigned by the Office of the CEO (Travel , Board Events)
- Maintains board member information, meeting dates, annual calendars, press notifications, and other administrative board related tasks as assigned.
Minimum Requirements - H.S. graduate with 2 additional years of education in Secretarial Science, Business Administration, Information Technology required.
- 1-3 years experience of executive level administrative support required.
- An additional four years of experience beyond the required one to three years may be substituted for the required two years of education.
Other Information Location - Onsite - Greenville, NC
General Statement It is the goal of ECU Health and its entities to employ the most qualified individual who best matches the requirements for the vacant position. Offers of employment are subject to successful completion of all pre-employment screenings, which may include an occupational health screening, criminal record check, education, reference, and licensure verification. We value diversity and are proud to be an equal opportunity employer. Decisions of employment are made based on business needs, job requirements and applicant's qualifications without regard to race, color, religion, gender, national origin, disability status, protected veteran status, genetic information and testing, family and medical leave, sexual orientation, gender identity or expression or any other status protected by law. We prohibit retaliation against individuals who bring forth any complaint, orally or in writing, to the employer, or against any individuals who assist or participate in the investigation of any complaint.