ECE Business Office Coordinator
: Job Details :

General ----Description:The primary function of this position is to assist in managing ----the day-to-day business operations of People Serving People's early childhood ----sites in partnership with the Director of Early Childhood Education. --This role helps us fulfill a wide range of business ----functions to ensure we achieve our mission of supporting families who are ----experiencing housing instability by providing shelter, early childhood ----education, housing stabilization, and systems change. This position is a good ----fit for an early childhood administrative professional eager for a diverse and ----varied scope of work and capable of balancing attention to detail and ----accountability with exceptional customer service and a strong collaborative ----mindset. This is a new role, offering an opportunity to collaboratively ----create a business framework that will help us accomplish our mission. The ECE ----Business Manager supports all People Serving People early childhood locations ----and is essential to helping us achieve our vision that every family has what ----they need.----------Essential Functions of the Job:-- Day-to-day education ----program financial processes including (but not limited to) managing and supporting ----accounts receivable (tuition, service contracts, collection efforts), ----accounts payable (invoice processing, Bill.com), maintaining site specific ----budget spreadsheets, and maintenance of vendor relationships.-- Support various ----departments (Education, Development, Finance) in gathering data for needed ----reports-- Support the ----Compliance Manager in gathering needed information for contracts (Hennepin ----County, MEC2, and Child and Adult Food Program)-- Partners with Finance department for ----any/all financial obligations as needed.-- Partners with ----ECE site leadership with finance-related needs, including training ----individuals on finance related information, processes and systems (CCAP, ----MEC2, ECE Scholarships).-- Maintain ----knowledge pertaining to laws, licensing and requirements for financial ----systems (CCAP, MEC2, CACFP), DCYF licensing and grants the program ----participates in.---- Develops, ----implements shares, and continuously improves a system for tracking inventory ----and ordering processes.-- Partner with ----Nutrition Services and ECE Nutritional aide to administer the CACFP program ----and contract. Monitor that staff are trained in and implementing the CACFP ----requirements-- Assist ECE Leadership and Director in ----evaluating and managing finances, including supporting budget preparation and ----tracking.---- Track grant awards, assist in the ----planning for application and track grant activities. Assist in gathering and ----preparing grant information for any reports needed.-- Maintain ----relationships with children, families and staff daily to ensure smooth ----operations-- Maintain ----confidentiality in all relationships-- Support and uphold ----the policies of People Serving People, and the ECE sites to families, staff ----and the public-- Conduct self in ----manner to promote a positive organizational culture and effective staff ----relations-- Attend ----organizational events-- Handle any needed ----communication with staff, families, site leadership and other PSP departments ----including questions and concerns-- Performs other duties as assigned----Pay and Benefits:$25.00/hourFull-Time, Monday through Friday, from 9:00 a.m. to 6:00 p.m.Medical, dental, and vision insurance available.Company-paid life and disability insurance.401(k) with employer contribution at 6 months.40 days of PTO per year.Reduced cost parking or metro pass.Cellphone reimbursement.Reduced childcare rates.12 weeks of paid parental leave.Financial wellness benefit.The chance to make a real difference in the community.----Computer Skills: ------ Advanced experience using Microsoft software including Outlook, Word, Excel, and the Microsoft365 suite of applications including Microsoft Teams and SharePoint.Other Qualifications: ---- Strong relationship-building and interpersonal communication (written and verbal) skills. Approachable and comfortable with staff with varying levels of comfort and ability with subject matter, and able to communicate complex information in plain language.-- Excellent judgment and creative problem-solving skills including a variety of situations (task and people oriented).-- Experience providing training (deskside and group) and developing training materials.-- Experience working in culturally diverse settings and high capacity for cultural humility.-- Experience developing and executing inventory, ordering, and reporting systems-- Able to complete Adult & Pediatric First Aid/CPR/AED train-the-trainer training within three months and maintain it thereafter.---- Experience in early childhood systems such as CCAP, MEC2, Early Learning Scholarships, CACFP---- Must be able to work after normal scheduled hours. When necessary, be flexible in working hours-- Willing to center the needs of the families, sites, program and leadership when making operational decisions.-- Knowledgeable of the impact of trauma and willing to center trauma-responsive principles in decision-making.-- Familiar with the historical and present-day consequences of systemic racism and willing to apply a racial equity lens in planning and decision-making.-- Enthusiasm for systems change as well as justice, equity, diversity, inclusion, accessibility, and belonging, and desire to center these goals in work.Experience with early childhood financial systems.--PI4ad7b4dcb705-25660-#######3