Description
Administrative Assistant
KanPak® is your ultimate resource for beverages and desserts. From juices to coffee drinks to delicious blended ice cream treats, we'll help you create the perfect product. Innovation, state-of-the-art manufacturing facilities, superior customer service and the highest quality ingredients are all part of the mix. We are seeking an energetic, skilled Administrative assistant for expansion openings in our facility in Penn Yan, NY. This opportunity will require flexibility to work weekends and overtime. Main Functions: Manage the front office by greeting visitors, answering phones, and providing general information to help support the functions related to the activities and operations of KanPak. Additionally, this position will provide administrative support to the Human Resources Department. The expected compensation range for this position is: $41,590/yr - $46,213/yr Benefits: At KanPak, a golden state foods company, we believe that investing in our associates strengthens our culture and fuels our growth. We care about your well-being, and will support you with the following:
- Paid time off subject to eligibility, including paid leave, holiday, jury duty and bereavement.
- Comprehensive benefits package to support our associates and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Legal, Life), Retirement Plan
- Associate Development via Education Reimbursement, virtual courses and classroom development experiences
Schedule Days: Monday through Friday 7am - 3pm Responsibilities Related to the Job:
- · Coordinate KanPak Quality activities and operations to meet objectives for quality, food safety, integrity, regulatory compliances, cost, safety, and customer satisfaction at KanPak. · Participate in formulating and administering division's short and long-range goals and objectives for business growth.
- Provide office professionalism; realizing this position is the first point of contact.
- Greeting visitors, in person and by telephone, directing calls to the appropriate person or departments; handling questions and/or requests from employees and visitors.
- Manage vendor/visitor log through SwipedOn; per GSF policy, provide appropriate accountability for emergency evacuations.
- Maintains customer confidence and protects KanPak by keeping associate information confidential.
- Maintain spreadsheet for approved Vendor/Contractor Form.
- Maintains Konica copier toners/ calls for maintenance.
- Maintaining and scheduling meetings in the conference room for audits, visitors, and internal meetings when requested by Management.
- Purchasing and set-up of lunches for management and visitor meetings.
- Prepares outgoing mail/ sorts and distributes incoming mail.
- Creating and maintaining communication slides displayed on the breakroom monitor.
- Assisting in the planning of company events.
- Maintains the uniform program.
- Additional administrative tasks assigned by HR and/or Management.
Social Responsibilities: - Maintain compliance with KanPak/GSF Code of Business Conduct, policies and procedures, management systems, and all applicable Environmental, Health, Safety, and other regulations.
- Act according to KanPak's Creed & Values
Required Qualifications and Knowledge: - Associate degree in business administration or equivalent experience
- 3+ years of relevant experience in an office setting, preferably in an administrative or clerical role
- Strong computer skills in Microsoft Office – specific to Excel, Word, PowerPoint
Social Responsibilities:
- Maintain compliance with KanPak/GSF Code of Business Conduct, policies and procedures, management systems, and all applicable Environmental, Health, Safety and other regulations
- Act according to KanPak's Creed & Values
Required Qualifications and Knowledge:
- Associate degree in business administration or equivalent experience
- 3+ years of relevant experience in an office setting, preferably in an administrative or clerical role
- Strong computer skills in Microsoft Office – specific to Excel, Word, PowerPoint
- Exceptional oral and written communication skills, including strong spelling, grammar, and punctuation.
Competencies/Job Skills:
- Must be committed to providing outstanding customer service and demonstrate strong interpersonal skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills; ability to prioritize
- Comfortable working independently
- Strong attention to detail
- Able to be flexible
KanPak, LLC encourages diversity in the workplace; we are an Equal Opportunity Employer. Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran Applicants only; No Recruiters please. KanPak, LLC is an equal opportunity employer and, as such, affirms to recruit, hire, train, and promote, in all job classifications, without regard to race, religion, color, national origin, sexual orientation, gender identity, citizenship, sex, age, veteran status, disability, genetic information, or any other protected characteristic. KanPak will not discriminate against persons because of their disability, including disabled veterans, and will make reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities