Job Type Full-time Description Amenities: The County of Northumberland offers a full benefits package including health insurance, prescription, vision, dental, vacation, holiday, sick, personal time, and retirement. Position Summary:? This is specialized clerical work, serving as deputy to the County Register and Recorder. Work is performed under the general supervision of the Office Holder. Assignments are routine in nature and are carried out in accordance with general work instructions, established clerical practices, procedures and precedents, and any applicable legal standards or regulations. The ability to oversee the office operations in the absence of the office holder. Requirements What You'll Do:?
- Open estates and record related documents.
- Swear in executors and administrators.
- Issue and schedule marriage licenses
- Open Orphans Court
- Record Adoptions and distribute through court administration and judges.
- Process appeals of adoptions with Superior Court and Supreme Court
- File Inheritance Tax Returns/Payments
- Data entry of documents such as deeds, mortgages, power of attorney's, satisfaction pieces etc.
- Verification of recorded documents
- Attend yearly conference/training.
- Answer telephones
- Customer service
- Open office, start public computers and open safe.
- Daily office reconciliation
- Daily check register run
- Bank transfers between the office, state and inheritance accounts
- Transfer monies between accounts for daily e-recordings
- Open and distribute daily mail.
- Conform certified documents signed Judges.
- Sign marriage licenses, certified copies of marriage licenses, Final Decrees/Orders. Letters of Administration/Testamentary, Short certificates etc.
- Remove documents from record.
- Type up certified copies of marriage licenses.
- Process payments from the public
- Printing monthly bank statements and verifying checks processed each month.
Job Requirements/Skills & Abilities:Minimum Training & Experience:
- Computer skills required.
- Thorough knowledge of the methods and techniques of recordings, indexing and processing of deeds, mortgages, and other legal documents
- Knowledge of the form and content of deeds, mortgages, and other documents of record
- Knowledge of the methods and practices of probating Wills
- Knowledge of processing the recordings of Adoptions
- Knowledge of pertinent legal terminology
- Knowledge of modern office practices, procedures, and equipment
- Ability to evaluate unusual or unique documents and resolve recording or indexing problems.
- Ability to maintain records and prepare reports.
- Ability to understand and follow complex oral and written instructions.
- Ability to establish and maintain effective working relationships with associates, lawyers and the public.
- Education equivalent to completion of High School Diploma
- Two years of clerical experience in records-keeping, one year of which shall have included the recording, indexing, and processing of legal documents of records.
- Or any equivalent combination of acceptable training and experience
Employment Category:?
The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to successfully do the job.