Administrative Coordinator Confidential
: Job Details :

Overview

The Division of Institutional Planning & Operations (IP&O) employs a workforce of approximately 2,700 staff, represented by 15 collective negotiations agreements, and is responsible for institutional strategic initiatives and operations, which encompasses an expansive range of comprehensive service and business operations across the State of New Jersey. These include planning and construction, facilities, public safety and emergency operations, environmental health and safety, transportation, housing, and auxiliary/retail operations.

Posting Summary

Rutgers, The State University of New Jersey is seeking an Administrative Coordinator Confidential for the Division of Institutional Planning & Operations (IP&O). IP&O employs a workforce of approximately 2,500 staff, represented by 15 collective negotiations agreements, and is responsible for institutional strategic initiatives and operations, which encompasses an expansive range of comprehensive service and business operations across the State of New Jersey. These include planning and construction, facilities, public safety, and emergency operations, environmental health and safety, transportation, housing, and auxiliary/retail operations.

Among the key duties of this position are the following:

• This position will assist the Asst. Director in the resolution of employee issues, progressive discipline, and labor management for all of IP&O.
• The position will handle confidential information including labor negotiations documents.

Responsibilities

• Assist the Assistant Director in the resolution of employee issues, progressive discipline, and labor management for IP&O.
• Handle confidential information including labor negotiations documents.

Qualifications Minimum Education and Experience

Bachelor's degree in a related field plus 2 years of experience, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing.

Certifications/Licenses

Not specified.

Required Knowledge, Skills, and Abilities

• Good communication skills and computer literacy.
• Requires excellent communication, organizational and interpersonal skills; commitment to excellent customer service and the ability to deal with a diverse staff and a wide variety of situations with discretion and confidentiality.

Preferred Qualifications

• Experience with Kronos Timekeeping system, RIAS/HCM and ROCS highly preferred.
• Knowledge of state and federal laws pertaining to employment preferred as well as familiarity with union agreements.

Benefits

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits
• Life insurance coverage
• Employee discounts programs

For detailed information on benefits and eligibility, please visit: Rutgers Benefits overview.

Details

• Position Status: Full Time
• Standard Hours: 37.50
• Union Description: Administrators Confidential
• Payroll Designation: PeopleSoft
• Seniority Unit:
• Terms of Appointment: Staff - 12 month
• Position Pension Eligibility: ABP

Posting Details

• Posting Number: 25ST0579
• Posting Open Date: 03/18/2025
• Regional Campus: Rutgers University-New Brunswick
• Home Location Campus: Off Campus
• City: Piscataway
• State: NJ
• Location Details: 33 Knightsbridge Rd.

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment.

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