Assistant Project Manager, Principal Gifts
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Job Description - Assistant Project Manager, Principal Gifts (2503194)

Overview

Assistant Project Manager, Principal Gifts

Required Qualifications

• Bachelor's degree (foreign equivalent or higher).
• Three (3) years of full-time experience in project management, high-level coordination, program management and/or related experience.
• Experience with Microsoft Office Suite and/or Google Workspace.

Preferred Qualifications

• Master's degree (foreign equivalent or higher).
• Experience working in non-profit and/or higher education.
• Fundraising experience.
• Experience using project management tools.

Brief Description of Duties

Reporting to the Assistant Vice President for Principal Gifts and Strategic Fundraising Initiatives, the Assistant Project Manager, Principal Gifts executes project tasks associated with the cultivation and stewardship activities for the University's Principal Gift-level donors ($1M+). Tasks include the production of gift impact reports, proposals and leadership briefings. The Assistant Project Manager creates and maintains a calendar of deadlines, updates strategy notes and project management tools, engages the resources required to complete each project and collaborates with internal and external stakeholders to communicate the vision and goals.

The Assistant Project Manager must be self-directed, able to work both independently as well as collaboratively with multiple teams within a highly complex environment. They are a deadline-driven, focused individual skilled at seeing projects through from conception to completion. They are detail-oriented and can successfully manage multiple priorities simultaneously, with a high level of adaptability as needs and priorities change. They must be able to develop strong relationships with stakeholders to promote positive, collaborative relationships and maintain a high level of confidentiality.

Responsibilities

• Assist the Principal Gifts team with the production of gift impact reports, proposals and leadership briefings. Organize stakeholder meetings to initiate tasks and keep projects moving forward; coordinate freelancer assignments.
• Create and maintain a calendar of deadlines and drive reporting. Keep project management tools and strategy notes up-to-date.
• Liaise with the Stony Brook Foundation to obtain financial information on funds to inform reports, proposals and strategy. Interface with donors and external partners to coordinate and plan meetings, project plans, activities, etc., as needed.
• Attendance and participation in regular staff meetings is expected to ensure that activities are coordinated with other efforts. Serve on various committees as requested by the supervisor.
• Other duties as assigned.

Special Notes

The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) ###-#### or visit OEA.

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The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Job Numbers: 2503194

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