Recruiting Scheduler/Coordinator
: Job Details :

At HDR, we specialize in engineering, architecture, environmental, and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and infrastructure, we provide much more than that. As a 100% employee-owned company with offices around the globe, we empower our people to own their careers and deliver exceptional outcomes for our clients and communities. As we work to foster a sense of belonging throughout the entire company and within our communities, we constantly ask ourselves: What is our impact on the world? We are seeking a detail-oriented and highly organized Recruitment Interview Scheduler/Coordinator to join our global Talent Acquisition team. In this role, you will be responsible for coordinating the logistics of interview scheduling across multiple time zones, coordinating with candidates and internal stakeholders, and ensuring a seamless and positive interview experience. Youll play a key role in helping HDR attract and engage top talent worldwide.

Key Responsibilities:

• Coordinate and schedule interviews (phone, virtual, and in-person) for candidates across global time zones.
• Work closely with recruiters, hiring managers, and HR staff to align schedules and confirm interview logistics.
• Communicate clearly and professionally with candidates, ensuring they have the information they need to navigate the interview process.
• Utilize applicant tracking systems (ATS) and internal tools to manage and track interview schedules and communications.
• Anticipate and resolve scheduling conflicts and changes quickly and efficiently.
• Provide timely updates and confirmations to all stakeholders.
• Ensure a consistently positive candidate experience aligned with HDRs employer brand.
• Support administrative aspects of the recruitment process, such as calendar management, travel coordination, and follow-up communication.
• Occasionally, this role may assist the recruiting support team in the preparation of offer letters, processing background check processes and other details related to the hiring process.
• May help coordinate recruitment sourcing efforts through LinkedIn and text strategies.
• Help ensure compliance with HDRs hiring processes and documentation standards.

Required Qualifications:

• Strong organizational and time management skills with the ability to manage multiple priorities in a fast-paced environment
• Excellent written and verbal communication skills
• High attention to detail and commitment to accuracy
• Proficiency with Microsoft Office (Outlook, Teams, Excel) and familiarity with applicant tracking systems (Taleo or similar)
• Ability to work independently and collaboratively with a distributed, global team
• Demonstrated history of being a proactive team player

Preferred Qualification:

• Experience in a global organization and/or knowledge of international hiring logistics.
• Experience working across multiple time zones
• Familiarity with video conferencing tools (MS Teams, etc.).
• Bachelors degree
• Passion for providing excellent service to internal and external stakeholders.

What We Believe HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.