Clayton Services is searching for an Executive Assistant to join a stable company in Cypress, Texas. We are seeking a highly organized, discreet, and proactive Executive Assistant. This position plays a critical role in managing daily operations at the executive level, serving as the primary point of contact for internal and external stakeholders, and ensuring seamless coordination of meetings, communication, and projects.
Job Type: Direct Hire
Pay Rate: $80,000-$100,000/year
Benefits: Medical, dental, vision, 401(k), pension, PTO, and more.
Executive Assistant Responsibilities:
- Coordinate and maintain a dynamic and often complex calendar of meetings, events, and commitments. Manage communications, screen inquiries, and respond or redirect as appropriate.
- Prepare agendas, coordinate logistics, compile relevant materials, take meeting notes, and ensure timely follow-up on action items.
- Handle highly sensitive and confidential information with the utmost discretion. Maintain trust and integrity in all aspects of work.
- Serve as a conduit between the Chief Executive and department leaders, board members, partner organizations, and external agencies, ensuring clear and professional communication.
- Arrange travel, lodging, and itineraries. Prepare and reconcile expense reports in a timely manner.
- Assist with research, presentations, and data analysis. Track project progress and provide executive-level summaries or updates.
- Draft, review, and manage correspondence and reports. Ensure documents are accurate, well-organized, and professionally presented.
- Other duties as assigned
Executive Assistant Skills and Abilities:
- Exceptional organization and attention to detail.
- Strong verbal and written communication skills.
- Proven ability to manage multiple tasks and deadlines.
- High emotional intelligence, discretion, and problem-solving ability.
- Comfortable shifting between priorities and responding quickly to new tasks.
- Graphic editing or presentation formatting skills are a plus.
- Advanced skills in Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Proficiency in calendar systems, communication platforms, and basic presentation software.
Executive Assistant Education and Experience:
- A bachelor's degree in business or a related field is required.
- A minimum of five years of executive assistant experience is required.
- Proven experience managing executive calendars, handling confidential matters, and supporting complex operations is required.
Executive Assistant
- Immediate need. Apply today!