Job Title: Payroll Specialist
Location: Green Valley, CA 94534
Duration: 3 Months
Job Type: Temporary Assignment
Work Type: Onsite
Payrate-$35.00-$35.00/Hr
Overview:
TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide. This client is a locally based, nonprofit healthcare organization. Their health system includes two hospitals, a 100-provider primary and specialty care medical group, a cancer center; and a new medical fitness center.
JOB SUMMARY:
- At the client , the Senior Payroll Specialist performs a variety of accounting functions necessary for the accurate calculation of wages, benefits and taxes, maintenance of records and allocation of funds.
- He or she coordinates, validates and implements work procedures that require a comprehensive operational knowledge of federal and state regulations as related to wage garnishment, taxation and wage-hour law.
- The Senior Payroll Specialist performs advanced analytical and technical work within specialized areas of payroll.
- The position requires expertise in payroll functions, and the ability to make technical decisions requiring application, analysis and interpretation of data, procedures, company policy, and law.
- The Senior Payroll Specialist practices continuous improvement to ensure best practices are implemented and maintained.
- The Senior Payroll Specialist requires a thorough working knowledge of payroll resource information systems and agencies such as:
- Payroll processing software
- Timekeeping software
- State of California Employment Development Department (EDD) e-Services for Business
- Internal Revenue Service
- Department of Labor
- California Department of Industrial Relations
- Social Security Administrations Business Services On-Line (BSO).
- The Senior Payroll Specialist exercises independent judgment, demonstrates discretion, and tact, in the processing of documents and information of a confidential or sensitive nature.
PRIMARY JOB DUTIES
- Performs a variety of accounting functions in the preparation, processing, and maintenance of payroll to ensure that the employees and external agencies are paid accurately and on time.
- Manage full-cycle payroll process, managing to deadlines.
- Ensure accuracy of timekeeping data, accurately applying corporate policy and state and federal guidelines.
- Processes garnishments in accordance with federal and state regulations.
- Coordinate and reconcile of W-2s, W-3's, Form 941, and state taxes and ensure all are processed according to agency guidelines.
- Maintain best practices and keep all systems and procedures compliant with company policy and state and federal regulations.
- Ensure that payroll processing related controls and narratives are kept up to date and accurately represent current best practices.
- Complete detailed reconciliations as directed by Payroll Manager.
- Collaborate with other finance staff to effectively identify root cause with payroll data interfaces to the general ledger and other subsystems, create correction plan and ensure that situation does not recur.
- Create, analyze and ensure the accuracy of pay and deduction codes as requested by Payroll Manager or Human Resources.
- Implement process improvements and enhancements for working practices and ensure payroll documentation is maintained in accordance with internal and external audits requirements.
- Recognize opportunities and recommend scalable processes to enhance payroll operational efficiency while maintaining accuracy.
- Assist in implementing, writing and maintaining standard operating procedures.
- Serve as payroll records management liaison to ensure records are stored and purged per the organization's policy.
- Stay current with all changes in legislation at the federal and state level and anticipate future developments that could impact payroll.
- Provide standard and ad hoc payroll reports as required by internal departments.
- Provide quality service and support to employees, managers and Human Resources and Finance.
- Serve as the payroll subject matter expert, responding to employee and outside agency queries.
- Participate in various projects involving new systems and become a subject matter expert in all new software.
- Conducts training classes for new administrations, supervisors, managers, and directors in procedures and policies.
- Proactively seek out educational opportunities to maintain and improve skills.
- Assists with reconciliation of payroll-related general ledger accounts.
JOB SPECIFICATIONS
- Current incumbents are grandfathered until November 1, 2021 and must meet all specifications for the job after that point.
Education/Certifications:
- Bachelor's Degree (Accounting preferred) or Certified Payroll Professional or 10 years' experience in high level payroll processing and completion of certification or degree within 24 months.
Experience:
- Five or more years' payroll processing experience. Healthcare environment experience as plus. The position requires a working knowledge of wage & hour laws, and federal & state tax regulations. Oracle Payroll experience is desired.
Skills:
- Demonstrated ability to work effectively under tight time constraints. Demonstrated ability to analyze complex accounting and operational problems and be able to recommend viable solutions to those problems. Aptitude to comply with laws, rules, regulations, company policies,
- and the ability to audit, and reconcile a complex variety of payroll related transactions. Must be able to initiate procedural changes in response to changes in the external environment. Demonstrated ability to make appropriate independent judgments on subjective accounting issues. Must be able to assess reasonableness of their work. Proficient in Excel and Word.
Interpersonal Skills:
- Demonstrates the True North values. The True North values are a set of value-based behaviors that are to be consistently demonstrated and role modeled by all employees that work at the client. The True North values principles consist of Nurture/Care, Own It, Respect Relationships, Build Trust and Hardwire Excellence.
- The qualified candidate will exhibit the communication and interpersonal skills necessary to interface with all levels of management and staff, including oral and written communication.
- The candidate will need to be able to work independently, and as a team member, by establishing cooperative working relationships.
- He or she must exhibit strong customer service history, requiring confidentiality and sensitivity.
- The ability to meet deadlines, multi-task and adapt to changing priorities is required.
Standards of Performance:
- Demonstrate performance by adhering to established policies and procedures and exhibiting the defined characteristics associated with attendance and punctuality.
Physical Effort:
- Attendance is an essential function of the job. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Long hours sitting, lifting up to 35-40 pounds.
Hours of Work:
- Full-time Monday through Friday days (non-exempt position status), hours based on business needs
TekWissen Group is an equal opportunity employer supporting workforce diversity.