DOLA Staffing Coordinator (Program Assistant II).
Join to apply for the DOLA Staffing Coordinator (Program Assistant II). role at State of Colorado
DOLA Staffing Coordinator (Program Assistant II).
2 days ago Be among the first 25 applicants
Join to apply for the DOLA Staffing Coordinator (Program Assistant II). role at State of Colorado
Who Can Apply This opportunity is only open to residents of the State of Colorado.
Department Information Who Can Apply This opportunity is only open to residents of the State of Colorado. About The Colorado Department Of Local Affairs The Department of Local Affairs (DOLA) serves as the primary interface between the State and local communities. The Department provides financial support to local communities and professional and technical services (including training and technical assistance) to community leaders in the areas of governance, housing, and property tax administration. While all state governments provide such services through various Departmental structures, Colorados approach is unique in that these local community services are gathered into one Department of Local Affairs, which has a central focus on strengthening Colorado communities and enhancing livability. Vision The Department of Local Affairs is responsible for strengthening Colorado's local communities through: accessible, affordable, and secure housing; implementing property tax law; capacity building; strategic training, research, and technical assistance; and funding to localities. Mission Our mission is to help strengthen Colorados communities. Why work for the Colorado Department of Local Affairs? The work we do matters greatly. It matters to us and it matters to the citizens of the great state of Colorado. We love our communities and are passionate about supporting our communities. We value the diversity that Colorado offers. If your goal is to build a career that makes a difference in communities across the State, consider joining the dedicated people of the Department of Local Affairs. In addition, we offer a great location and great benefits, which include:
- Medical and Dental Plans
- Strong, secure, yet flexible Retirement Plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan plus pre-tax and ROTH 401K, and 457 plans
- Employee Wellness Programs
- Paid Life Insurance
- 11 paid Holidays per year plus Vacation and Sick Leave
- Short and Long-Term Disability Coverage
- RTD Eco Pass to all eligible State Employees
- Flexible work schedule options and hybrid work options
- Some positions may qualify for the Public Service Loan Forgiveness Program
- Training opportunities
- Variety of Free discounts on services and products available through the State of Colorado's Work-Life Employment Discount Program
Description Of Job The Division of Housing partners with local communities to create housing opportunities for Coloradans who face the greatest challenges to accessing affordable, safe and secure homes. Working with the State Housing Board, DOH supports projects ranging from homelessness prevention to homeownership. DOHs Work Includes
- Increasing and preserving Colorados inventory of affordable housing
- Managing rental assistance vouchers
- Creating and supporting collaborative approaches to end homelessness
- Regulating Mobile Home Parks and the construction and installation of factory-built structures
Operations supports the work of the division with data management and analysis, contracting and full range of budgeting, purchasing, payment transactions, and management of office operations. Responsibilities This new Staffing Coordinator position supports the Division of Housing and the Operations Director by providing comprehensive administrative and organizational support. The primary duties and responsibilities of this position include, but are not limited to: Staffing Management Support
- Maintain, track and update staffing plans and division organizational charts for 200+ employees.
- Update and maintain position tracking records, ensuring position numbers and vacancies are up to date.
- Track hires, separations, term limits, discretionary pay, awards, abolished positions and dialogue with Human Resources to troubleshoot discrepancies.
- Create, submit and track Personnel Action Requests (PARs).
- Develop standard operating procedures for related tasks.
Budget Management Support
- Meet regularly with budget analysts and office directors to ensure accounting templates and funding codes are accurate. Facilitate changes with Human Resources, if needed.
- Administrative budget review to ensure funding sources are appropriately charged and spent down.
- Manage purchases and transactions for the division. By applying fiscal rules, order office supplies and coordinate travel for employees. Maintain receipts and correspondence to support payments and monthly reconciliation.
Time Management Support
- Set up codes for Kronos timekeeping when new employees are hired or promoted and ensure employees enter the correct codes. This will enable the division and accounting to not have to process as many journal voucher entries later on.
- Monitor and assist employees with timekeeping codes and dialogue with Payroll to correct issues.
- Provide technical assistance and training to the division regarding timekeeping.
Minimum Qualifications, Substitutions, Conditions Of Employment & Appeal Rights Class Code & Classification Description H4R2XX Program Assistant II Minimum Qualifications Experience Only: Five (5) years of experience supporting a multi-faceted program, executive administration, executive assistant, office management, budgeting, legal, paralegal, education, contract administration, contract management, or contract monitoring. OR Education and Experience: A combination of related education in business management, business administration, public administration, finance, accounting, education, or a closely related field (as determined by the agency) AND experience as described above equal to five (5) years. Ensure that the 'Work Experience section of the application is complete and contains all relevant work experience related to the position that you are applying for. Applicants must upload their unofficial college transcripts that include the student name, college name, courses completed and/or degree with date conferred with this application, in order to receive credit. Under the Job Application Fairness Act (SB 23-058), applicants may redact information from certifications and transcripts that identify their age, date of birth or dates of attendance from an educational institution. Required Competencies
- Ability to create accessible documents and technical content that follows plain language guidelines with accessibility in mind
- Strong interpersonal skills including building collaborative environment
- Enthusiastic, energetic, optimistic, positive attitude
- Self-motivating, proactive, and able to prioritize and manage large volume of workload independently
- Great work ethic, disciplined, conscientious, thorough, and diligent
- Customer-service mindset, respectful, helpful
- Possesses excellent problem solving ability and good judgment
- Honest, trustworthy, dependable
- Demonstrated organizational skills, including attention to detail and ability to prioritize work
- Exceptional customer service and ability to develop and maintain professional relationships
- Ability to work independently and take initiative by using critical thinking and problem-solving skills to identify solutions for customer or program challenges
- Being reliable and punctual
- Ability to perform under pressure, meet deadlines and be adaptable to changing assignments
- Experience with Microsoft Office and the Google suite, specifically spreadsheet development and management in Excel or Sheets.
Preferred Qualifications
- State of Colorado experience with human resources, budgeting, Colorado Operations Resource Engine (CORE), procurement or accounting.
- Strong knowledge of staffing and organizational management
- Strong oral and written communication skills to effectively convey complex issues in a concise manner with stakeholders
- Intermediate spreadsheet knowledge and skills (Excel/Google Sheets)
Conditions of Employment
- You MUST be a Colorado resident (at the time of application) to apply for this position.
- Pre-employment criminal background checks will be conducted as part of the selection process.
Only complete applications submitted by the closing date for this announcement will be given consideration. Failure to submit properly completed documents by the closing date of this announcement will result in your application being rejected. Applicants may submit a resume, cover letter/letter of interest detailing how their experience and background address the stated minimum and preferred qualifications/competencies of the job and attach to the online application. Applications left blank or marked See Resume will not be accepted. Please address every requirement for the position with your experience in your application. The application may include the following documents that MUST be uploaded at the time of application:
- A resume (this is not a substitute for the online application demonstrating work history)
- Cover letter / letter of interest
- Transcripts (if using education to meet the minimum qualifications)
- DD214 (member-4 form) from applicants that may be eligible for veterans preference
Comparative Analysis Current and former employees (transfers, voluntary demotions, and reinstatements) are required to participate in the comparative analysis process through this job posting. Applications will be reviewed to determine if you meet the Minimum Qualifications (MQs) for the position. Applicants that meet MQs will be included in the Comparative Analysis process. Colorado Revised Statutes require that state employees are hired and promoted through a comparative analysis which may include, but is not limited to, a suitability screening, training and experience review, eSkills Assessment, oral assessment, written performance assessment or it may include a review of your application and your responses to any supplemental questions by a Subject Matter Expert (SME) to assess and rank applicants. Be sure your application specifically addresses the requirements as listed in the minimum qualifications. Address your specialized experience, work products, and accomplishments as they relate to the position duties, required competencies and preferred qualifications in order to establish an eligible list for referral to the hiring manager for final consideration. Supplemental Information The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities. DOLA is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Melissa Bellew, DOLA ADA Coordinator at melissa.bellew@.us. Email Address: All correspondence regarding your status in the selection/examination process will be conducted via email. Include a working email address on your application; one that is checked often as time sensitive correspondence such as exam information or notification will take place via email. Please set up your e-mail to accept messages from .us and info@ addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email. Biweekly Pay: As of July 1, 2023, all DOLA new hires, including transfers of current state employees and reinstatements of former state employees, will be placed on the biweekly pay schedule. This means you will be paid every other Friday for a total of 26 pay periods over the course of a year. Biweekly pay is also lag pay, meaning you will be paid two weeks after the end of each pay period. Please click here for more information about the move to biweekly payroll. Technical Assistance: If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) please contact NEOGOV technical support at 855-###-#### Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt to upload (attach) it. Appeal Rights: An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director. As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director. Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@.us within ten (10) calendar days from your receipt of notice or acknowledgment of the Departments action. For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at . For questions related to this job posting, please reach out to Danielle Milone via email at one@.us. Seniority level
- Seniority level Not Applicable
Employment type
- Employment type Full-time
Job function
- Job function Human Resources
- Industries Government Administration
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