Administrative Assistant, Health Sciences
: Job Details :

Position Information Position Information (Default Section) Posting Number 0001014 Position Title: Administrative Assistant, Health Sciences Reports to:Department: Health Sciences Education Classification: Non-Exempt If 'Classified,' 'Facilities,' or 'On-call,' hours per week:Full or Part-time: Full Time Job Summary: Provides administrative support to Dean of Health Sciences, Director of Health Sciences, Health Science program faculty and staff, and students. These responsibilities include, but are not limited to, supporting Health Sciences (HS) Office, handling student, employee, and public requests and inquiries, and maintaining confidential information. College Intro: Lake Michigan College, located in Benton Harbor, Michigan, is a vibrant community college committed to providing high-quality education and fostering a supportive learning environment. The college offers a diverse range of programs and degrees, including associate degrees, certificates, and transfer programs designed to help students achieve their academic and career goals. With modern facilities, experienced faculty, and a strong focus on student success, Lake Michigan College prepares students for a variety of careers and further education opportunities. Whether you're looking to start your college journey, enhance your skills, or explore new career paths, Lake Michigan College provides the resources and support needed to succeed. Essential Functions: 1. Greets students, employees, and visitors; responds to and processes phone calls and provides students with assistance and information regarding HS programs. 2. Assist with maintenance of student document records and electronic archives. Maintains highly confidential material related to employees, students, and college initiatives. 3. Supports maintenance of copy machines and office workroom. Orders and maintains supplies for HS programs and maintains electronic inventory of supplies and equipment; picks up, sorts, and delivers mail for HS faculty and staff; and maintains mailbox assignments. Processes invoices, check requests, and purchase requisitions for approval by Dean of HS, Director of Health Sciences, and Program Chairs. 4. Supports student recruitment activities, program advising, program/student data collection and dissemination for both credit and non-credit HS programs. 5. Assists with registration and intake for non-credit HS programs, including CNA and CPR. 6. Assists with HS annual academic class schedule. 7. Coordinates posting of class cancellations for HS classes. 8. Collects and stores syllabi for Health Science programs 9. Supports updates to annual HS program documents, such as applications, brochures, handbooks, etc. 10. Supports scheduling of community members as volunteers for Sonography student scanning practice during Fall and Spring semesters, faculty performance appraisals, classroom observations, and evaluations, and supports coordination of HS Advisory Committee meetings and maintains meeting minutes. Collaborates on and supports HS event set up and preparation (e.g., Health Science Expo, accreditation visits, information sessions, program orientations, departmental tours, etc.) 11. Assists in onboarding of new HS faculty and staff. 12. Supports linen processing for HS programs. 13. Provides back-up for full-time Administrative Assistant, Health Sciences. Provides support to Administrative Assistants, as needed. Serves as support staff for various college committees as appointed. Other Duties: 1. Performs other duties as assigned. Job Specifications: High School diploma or equivalent required. Associate degree preferred. Two or more years of administrative experience in a higher education setting preferred. Good communication and grammar skills; proficient in proofreading. Strong software and computer skills, including integration of word processing programs, spreadsheets, preferred. Positions at Lake Michigan College require regular and predictable on-site attendance as an essential job function. Under certain circumstances, College may consider alternative work arrangements and will do so in compliance with and according to parameters outlined in College's Flexible Scheduling and Remote Work Options policy. Hiring Range: $16.40 - $19.42 Special Instructions to Applicants: Be a part of the Red Hawk family and apply today! Benefits start on first day of hire! Extensive paid time off (including Spring Break), College fully pays the in-network health insurance deductible, minimum of 10% employer retirement contribution per payroll, and much more! . Virtual Campus tour: SW Michigan information: Facebook: YouTube: Instagram: Story on MLive: Official transcripts required upon hire.Information on our standard hiring process: Lake Michigan College will accept applications on this position for at least 14 days. Once the search committee has determined which applicants they would like to interview, those applicants will be contacted. If this process extends beyond 21 days, a communication of the delay will be made to all applicants for the position. If you have questions, please contact Human Resources at ...@lakemichigancollege.edu. Open Date: 09/03/2025 Closing Date: