CCP Program Manager
: Job Details :

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage. Functional Title: CCP Program Manager Job Title: Manager III Agency: Health & Human Services Comm Department: BHS Central TX Flood ISP Posting Number: 8587 Closing Date: 09/17/2025 Posting Audience: Internal and External Occupational Category: Management Salary Group: TEXAS-B-24 Salary Range: $5,425.32 - $8,886.16 Pay Frequency: Monthly Shift: Day Additional Shift: Days (First) Telework: Eligible for Telework Travel: Up to 30% Regular/Temporary: Temporary Full Time/Part Time: Full time FLSA Exempt/Non-Exempt: Exempt Facility Location: Job Location City: AUSTIN Job Location Address: 4601 W GUADALUPE ST Other Locations: MOS Codes: 0203,0207,0302,0370,0520,0602,0802,1802,1803,2340,5502,6302,6502,7202,7208,7210,7220,7502,8005,8858 9702,16GX,3D0X1,60C0,611X,612X,63G0,641X,712X,86M0,86P0,8U000,9G100,BOSN,ELC,ISS,MAT,MED,MLES,MSSD MSSE,MSSR,OSS,WEPS Job Description:This position is a temporary, time-limited grant-funded position in response to the 2025 Central Texas Floods declaration. The Federal Emergency Management Agency (FEMA) provides Crisis Counseling Assistance and Training Program (CCP) grants fund mental health assistance and training activities provided in counties following a presidentially declared disaster. These grants are based on local needs and developed in collaboration with local mental health and behavioral health authorities (LMHAs/LBHAs) in the affected regions. Disaster Behavioral Health Coordination (DBHC) administers this grant program using a programmatic and fiscal structure. The Manager will oversee and coordinate the provision of both Fiscal and Programmatic components and help develop disaster recovery and support disaster program services. The position, in coordination with the DBHC Associate Director of Response and Recovery, will provide oversight and guidance to CCP grant-funded staff, as well as grantees/contractors. The Manager will ensure (1) program and fiscal activities are achieved according to grant deliverables, (2) reports are accurate, complete, and submitted per guidelines established in accordance with HHSC and federal requirements and (3) staff regularly monitor and report findings to ensure compliance with staffing and expenditure parameters. This position performs advanced (senior-level) managerial work providing direction and guidance related to HHSC, Texas Division of Emergency Management, FEMA, and the Substance Abuse and Mental Health Services Administration's (SAMHSA) strategic programmatic operations and federal disaster funding. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment relating to federal disaster funding. Essential Job Functions: Attends work on a regular and predictable schedule in accordance with agency leave policy. Administrative - 30% Provides direct supervision to HHSC's CCP funded grant staff, conducts performance evaluations, approves leave requests, encourages professional development, and handles other human resource related matters. Develops and maintains positive relationships and effective communication with funders, service providers, the DBHC CCP staff, internal, and external stakeholders. Oversees and coordinates the programmatic and financial functions of the CCP grant. In coordination with the Associate Director of Response and Recovery, this position will work closely with the HHSC and LMHA dedicated CCP staff to coordinate efforts in planning and responding to the aftermath of disasters and critical incidents. The position will provide oversight and guidance to HHSC staff and contractors to ensure that program activities are achieved according to grant deliverables. Plans, develops, and approves schedules, priorities, and standards for achieving goals; and manages evaluation activities for DBHC CCP staff. Plans, assigns, and supervises the performance of a variety of senior-level financial management and technical assistance, training, research, planning, policy, program assessment, and administrative activities for the federal disaster funding. Directly supervises a team responsible for examining recommendations that address policy and program-related matters related to the implementation, enhancement, expansion, or reduction of federal disaster funding initiatives. Drafts and coordinates information and communications related to legislative responses and reports, public presentations, correspondence, and memoranda for internal and external representatives. Fiscal - 30% Monitors required financial reports and recommends appropriate changes. Analyzes program operations to identify problems and prepares reports that include findings and recommendations for improvements. Reviews results of special federal disaster investigations, internal audits, research studies, forecasts, and modeling exercises to provide direction and guidance. Develops, reviews, and approves budgets impacting the federal disaster funding. Develops and implements techniques for evaluating federal disaster activities. Develops and establishes goals and objectives to meet FEMA and SAMHSA requirements. Establishes priorities, standards, and measurement tools for determining progress in deadlines and goals. Identifies the need to revise targets. Provides clear explanations of program and agency statutory requirements. Responsibilities may encompass work with community and professional groups to coordinate, improve, and secure financial support for federal disaster funding. Program - 30%: Ensures that program reports and program related correspondence are accurate, complete, and submitted in accordance with guidelines established by HHSC and federal requirements. Develops and establishes goals and objectives to meet FEMA and SAMHSA requirements. Serves as a subject matter expert. Identifies areas of needed change and makes recommendations to improve operations. Establishes priorities, standards, and measurement tools for determining progress in deadlines and goals. Analyzes program operations to identify problems and prepares reports that include findings and recommendations for improvements. Reviews results of special federal disaster investigations, needs, research studies, forecasts, and modeling exercises to provide direction and guidance. Directs the collection, organization, analysis, and preparation of materials in response to requests for federal disaster program information and reports. Supervises effective techniques for evaluating federal disaster programs. Identifies training needs and discusses program effectiveness with leadership. Provides technical guidance for a business function, division, or department. Organizes and prepares materials in response to requests for program information and reports related to the federal disaster funding. Performs other duties as assigned - 10%Knowledge Skills Abilities: Knowledge:

• Knowledge of overall program, including federal and state, guidelines, regulations, programs, policies, and procedures.
• Knowledge of federal disaster funding, grant management, contracting processes and policies and procedures.
• Knowledge of public administration and management techniques and program management processes. Skill in responding to a disaster in a behavioral health environment and working within grant parameters.

Skills:

• Skill in project management and the ability to lead project teams; work with multiple stakeholders and provide oversight to contracted vendors.
• Skill in using personal computer application software such as Visio, MS Word, PowerPoint, Excel, MS Project or similar programs.
• Skill in written and oral communication, including the ability to make public presentations and write technical information in an understandable format.

Abilities:

• Ability to gather, assemble, correlate, and analyze facts; to devise solutions to problems; to conduct sophisticated research; to prepare reports; to develop, evaluate, and interpret policies and procedures.
• Ability to work cooperatively as a team member in a fast-paced, deadline-oriented environment. Ability to communicate effectively and to train, lead, assign, and prioritize staff workloads.
• Ability to provide senior-level management and technical assistance to manage the federal disaster requirements.
• Ability to function as lead support to state crisis counseling response and maintain contact with TDEM, FEMA, & SAMHSA and contracted vendors.
• Ability to travel 30%
• Ability to work hours other than Monday - Friday, 8:00 - 5:00, including nights, weekends and holidays.

Registration or Licensure Requirements: Current Driver's license Initial Selection Criteria: Graduation from an accredited four-year college or university with major course work in business administration, public administration, or related field. Two (2) years of progressively responsible experience in grant or program management and supervising staff. Proven experience in grants management, including grant budgeting, compliance, and reporting. Graduate education may be substituted for on a year-for-year basis. Ability to travel up to 30% and/or as needed to meet grant deliverables. Ability to work hours other than 8:00-5:00, including nights, weekends, and holidays in support of the program and agency mission. Additional Information: DBHC is currently 100% telework, with occasional, scheduled office visits as directed by leadership. Telework is governed in accordance with agency and division telework policy and is subject to change at the discretion of leadership. This position is not a remote work position. Candidates must live in the Austin Metropolitan area. Positions advertised with this position description are temporary and will only be filled after a disaster declaration. Multiple vacancies for this position. Management is recruiting to identify qualified candidates who may be hired on short notice to fulfill operational requirements in the event of a federal disaster. The job requires working beyond normal work hours, including holidays and weekends, when necessary, especially in the first months following a disaster declaration. Ability to work the hours 8 AM - 5 PM, Monday through Friday, and be flexible to work alternate work hours as needed. The job requires working beyond normal working hours, including holidays and weekends, when necessary, and frequently following an emergency, incident, or disaster declaration with little to no prior notice. An individual must be able to work under stressful situations and long hours as part of a deployed team. Individuals are required to monitor program communications via iPhone, text message, and email and promptly respond accordingly. Only applicants selected for an interview will be notified of selection results. Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC. Active Duty, Military, Reservists, Guardsmen, and Veterans: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions. ADA Accommodations: In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-###-####. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview. Pre-Employment Checks and Work Eligibility: Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks. HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form Telework Disclaimer: This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.