Outpatient Scheduler
: Job Details :

DescriptionJOB SUMMARY JOB SUMMARY Coordinates and schedules all outpatient follow-up appointments in a Cancer Center office setting. Maintains office schedule for oncology and outpatient departments (excluding oncology department referrals), greets patients, orders/stocks patient nourishment weekly, scans documents into appropriate patient charts, orders supplies needed for scheduling department, orders daily patient lunches from dietary department, answers incoming phone calls for center, and processes appointment cancellations and reschedule requests. Reporting Structure: Reports to the Outpatient Services Director MINIMUM QUALIFICATION REQUIREMENTSEducation High School Diploma or GED Equivalent Some business training preferred. Work Experience Work experience with the public required. Some hospital experience preferred. Patient registration admitting computer system application preferred. License/Certification Current certification in Basic Life Support (BLS) CORE COMPETENCIES Mission, Vision Core Values/Standards of Conduct AIDET/Organizational Expectations Safety Quality Flexibility Customer Service Diversity and Inclusion Finance Abuse and Neglect of Adult Patient Abuse and Neglect of Pediatric Patient Acute Coronary Syndrome/Chest Pain Protocols Biohazard Waste CC Hand Hygiene JOB SPECIFIC CORE COMPETENCIES Department Specific Specialty Area: Knowledge of outpatient clinic admitting standards Courteous, efficient telephone manner; prompt routing of calls. Prompt and responsible forwarding of messages. Pleasant reception of visitors. Accurate, careful typing (emphasis on accuracy, not speed). Legible handwriting. Ability to follow through on work assignments ESSENTIAL FUNCTIONS Interviews incoming patients or representative and enters information required for admission into computer: Interviews patient or representative to obtain and record name, address, age, religion, persons to notify in case of emergency, attending physician, and individual or insurance company responsible for payment of bill. Registers patients on the phone and performs insurance verification. Ensures follow up patients' information is updated in the system and makes reminder visit calls. Monitors requests for appointments and calls patients to schedule Schedules new and follow-up appointments in electronic scheduling system. Enters daily charges into computer and scans documentation into document management system. Obtains signed statement from patient to protect hospital's interests. OTHER DUTIES May be expected to perform clerical and secretarial work. Performs other duties and special project work as required. PHYSICAL DEMANDS This job operates in a professional office environment. This role routinely uses standard office equipment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds. Must be able to see with corrective eye wear Must be able to hear clearly with assistance May be exposed to infectious and contagious diseases May be in contact with patients under a variety of circumstances Able to handle emergency or crisis situations May be occasionally subject to irregular work hours May be required to wear protective equipment as necessary Ability to pass all required health and other screening tests including random and reasonable suspicion drug screens. PHYSICAL ABILITIES AND REQUIREMENTSActivityOccasionally (1-33%)Frequently (34% to 66%)Continuously (67% to 100%) Sitting X Walking X Standing X Bending X Squatting X Climbing X Kneeling X Twisting X Lifting X Carrying X Pushing X