Executive Assistant
: Job Details :

Innova Solutions has a client that is immediately hiring for an Executive Assistant Position type: Full-time Contract Duration: 4-month contract Location: Chicago, Rosemont, Vernon Hills, IL (Hybrid) As an Executive Assistant, you will: The Executive Assistant supports senior and executive leadership with all daily, monthly and quarterly responsibilities related to internal and external stakeholders. This role takes initiative for all administrative duties to aid leadership in all facets. Manage executive's calendar and scheduling, including all internal and external meetings. Plan all aspects of Executive's travel. Coordinate and lead preparation for all Senior Leadership meetings, including but not limited to: securing meeting location, travel, accommodations, catering, equipment/supplies, etc. Collate briefing documents for Executive meetings, including drafting, preparing, and proofreading letters, memos, reports, spreadsheets, charts and presentations. Process expense reports, requisitions and new hire needs. Assists with special projects which may include research or specific personnel and organizational development initiatives. Effectively interact with all stakeholders including internal and external customers, developing collaborative relationships to ensure positive results. Arrange all aspects of department gatherings (location, set-up, food, and activities). Create professional PowerPoint presentations. Enter all invoices and create PO's to ensure timely payment to Vendors. Field incoming phone calls, follow-up and resolve appropriately. Maintain a variety of department lists, as well as department and senior level organizational charts. Handle time-clock issues for the department. Act as a department liaison when appropriate. The ideal candidate will have: Bachelor's degree and 5 years of executive assistant experience coordinating projects or supporting at work at an executive-level OR 9 years of executive assistant experience coordinating projects or supporting at work at an executive-level without a degree Previous SVP or C Suite support preferred. History of maintaining confidentiality in working with private and sensitive information. Flexibility to work a hybrid schedule (Vernon Hills, Rosemont and Chicago offices) Proficient in Microsoft Office applications (including Word, Excel, and PowerPoint). Strong organizational and time management skills, with the ability to be resourceful and creatively problem solve. Strong interpersonal skills; team player with ability to work effectively with individuals at all levels. Excellent verbal and written communication skills with the ability to positively and professionally interact with all coworkers , including executive leadership and external stakeholders. Demonstrated ability to take initiative and work independently with little direction. History of balancing multiple priorities simultaneously with the ability to adapt to the changing needs of the business while meeting deadlines. Flexible approach to work and the ability to work when needed to meet deadlines, including nights and/or weekends. Demonstrated working experience in event planning, meeting coordination, and partner and vendor relations. Influential with others, tailoring communication to the needs of the target audience. Demonstrated influence without authority. Proficient negotiation and persuasion skills, with the ability to enable win-win resolutions. Ability to pay critical attention to detail Demonstrated knowledge of the business, organization and solutions that are the backbone of the organization. Demonstrated ability to manage expense reports and travel requests, while managing timelines. Proven track record of successfully supporting the needs of project team members and internal stakeholders (locally and virtually). Ability to effectively resolve conflict with appropriate escalation. Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible. We are currently interviewing to fill this and other similar positions. If this role is not a fit for you, we do offer a referral bonus program for referrals that we successfully place with our clients, subject to program guidelines. ASK ME HOW. Thank you! Umra Javed (678) ###-#### ...@innovasolutions.com PAY RANGE AND BENEFITS: Pay Range*: $40.00 - $45.00 per hour *Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc. Benefits: Innova Solutions offers benefits( based on eligibility) that include the following: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP). ABOUT INNOVA SOLUTIONS: Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields. Recent Recognitions: Named One of America's Best Employers for New Grads by Forbes (2024) Named One of the Best Companies to Work For by U.S. News & World Report (Private Companies List, 2024-2025) One of the Largest IT Staffing Firms in the US – Ranked 3 by Staffing Industry Analysts (SIA, 2024) One of the Largest Staffing Firms in the US – Ranked 13 by Staffing Industry Analysts (SIA, 2024; includes Innova Solutions, Volt, & HireGenics) Named One of the Top Ten Private Companies in Atlanta by the Atlanta Business Chronicle (2023) One of the Largest Certified Minority Business Enterprises (MBEs) in the United States (NMSDC, 2024) AWS Advanced Tier Services Partner with 100 certifications Website: Innova Solutions offers a referral bonus for qualified Ambassadors who refer eligible referrals. Submit referrals at and earn $250-$1,000 per referral. Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at ...@innovasolutions.com or (770) ###-####. Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.