Executive Assistant
: Job Details :

Position Overview

Ultimate Staffing Services is actively seeking an experienced Executive Assistant to join their client's non-profit organization in California. The ideal candidate will provide high-level support to the CEO and the Board of Directors, ensuring smooth communication and efficient operations.

Responsibilities

• Manage communication for the CEO, including both incoming and outgoing messages.
• Handle calendar management for the CEO and the Board of Directors.
• Prepare for monthly and quarterly meetings as required by the board.
• Take regular meeting minutes and distribute them accordingly.
• Assist with preparing and auditing files for record maintenance.
• Handle confidential information between the CEO and internal departments with discretion.
• Support event planning for annual fundraisers, department events, and regular meetings.
• Take on ad hoc projects as needed.

Qualifications

• Experience supporting C-Suite executives and Board of Directors.
• 5+ years of administrative experience.
• Non-profit experience preferred but not required.
• Strong technical skills, including proficiency in MS Office (Word, Excel, PowerPoint, and Outlook).
• Ability to organize and manage prioritization.
• Key time management skills.

Required Work Hours

Monday to Friday, first shift.

Benefits

Comprehensive benefits package available.

Additional Details

Salary Range: $30 - $36 per hour

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.