Director of Medical Student Affairs
: Job Details :

Overview

The University of Louisville School of Medicine is seeking a dynamic and experienced professional to serve as the Director of Medical Student Affairs. This senior leadership role is responsible for the strategic oversight and daily operations of key student services, including financial aid, student programming, career planning, academic registration, and student advancement. The Director provides strategic direction, operational management, and collaborative leadership across multiple departments and services and is an integral part of the School of Medicine's accreditation process. Reporting to the Senior Associate Dean for Student Affairs (or equivalent).

Position Details

• Location: Health Sciences Center
• Time Type: Full time
• Worker Type: Regular
• Job Req ID: R107404

Minimum Requirements

Master's degree in Education or related field and four (4) years of related experience or an equivalent combination of education and experience. Grade 11 (Salaried)

Position Description

The University of Louisville School of Medicine is seeking a dynamic and experienced professional to serve as the Director of Medical Student Affairs. This senior leadership role is responsible for the strategic oversight and daily operations of key student services, including financial aid, student programming, career planning, academic registration, and student advancement. The Director of Medical Student Affairs is responsible for overseeing key administrative functions within the medical school. This role ensures a seamless, supportive, and enriching experience for all medical students throughout their academic journey. Reporting to the Senior Associate Dean for Student Affairs (or equivalent), the Director provides strategic direction, operational management, and collaborative leadership across multiple departments and services and is an integral part of the School of Medicine's accreditation process.

Essential Responsibilities

• Leadership & Strategic Oversight
  • Provide visionary leadership for student-facing services and programs across the medical student lifecycle, from matriculation to graduation.
  • Lead and supervise a team of professional staff supporting student services in programming, financial aid, registration, and career advising.
  • Develop and implement policies, procedures, and strategic initiatives to enhance the student experience.
  • Collaborate with faculty, deans, and administrative offices to ensure alignment of student services with institutional goals and national accreditation standards.
  • Manage the Medical Student Affairs budget, including all travel expenses for faculty, staff and students.
  • Make decisions in the absence of Senior Associate Dean for Student Affairs.
  • Engage with external stakeholders, such as Greater Louisville Medical Society to enhance programming and collaboration and develop community relationships.
  • Serve on the School of Medicine Liaison Committee on Medical Education (LCME) Continuous Quality Improvement committee to ensure successful accreditation and compliance with all standards related to Medical Student Affairs.
• Student Advancement & Support
  • Manage the Student Promotions Committee and related communication. Coordinate advancement and graduation reviews. Counsel medical students through the process of meeting with the Student Promotions Committee.
  • Work closely with faculty advisors and committees to support students encountering academic or personal challenges.
  • Oversee comprehensive systems to assess and track student performance.
  • Serve as staff advisor for ULSOM Medical Student Council.
  • Serve as an ex officio member of both Medical School Admissions Committee and Education Program Committee.
• Financial Aid Oversight
  • Manage medical student financial aid operations in coordination with central financial aid offices.
  • Provide strategic guidance on aid policies, scholarship disbursement, debt management, and student support resources.
• Career Planning and Development
  • Oversee delivery of comprehensive career advising and residency preparation programs.
  • Support students in developing individualized career plans and understanding the residency match process.
  • Attend annual AAMC Learn Serve Lead national meetings as well as AAMC Student Affairs meetings.
• Academic Records & Registration
  • Ensure accurate and timely medical student registration, course scheduling, and academic record-keeping in collaboration with the University's Registrar office.
• Student Life & Programming
  • Direct student engagement initiatives, wellness programs, orientation, and other co-curricular activities.
  • Oversee and approve the budgets for the Advisory Dean Program, Honors Convocations, White Coat Ceremony and SOM Graduation events.
  • Foster an inclusive, respectful, and supportive learning environment.

Preferred Qualifications

• Master's degree in Higher Education Administration, Student Affairs, Public Administration, or related field required.
• Minimum 7–10 years of progressive experience in higher education administration, preferably in a health professions or medical school setting.
• Demonstrated leadership experience managing teams, budgets, and complex student services.
• Deep understanding of student development theory, FERPA, Title IX, and accreditation standards (e.g., LCME).
• Strong interpersonal, communication, analytical and problem-solving skills.

Compensation

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208. If you require assistance or accommodation with our online application process, please contact us by email at ...@louisville.edu or by phone 502-###-####.