Administrative Assistant Posted on 8/4/2025 Accepting applications About this position The administrative assistant is responsible for coordinating operational processes of nursing programs of the Ann Blanton Edwards School of Nursing and Health Sciences. ESSENTIAL FUNCTIONS
Run data reports as needed from multiple databases, both internal and proprietary (e.g., Castle Branch, Typhon, Slate, Jenzabar). Ensure that newly enrolled students are entered into appropriate databases for tracking during and after matriculation. Develop surveys for use in clinical sites as well as student surveys to collect information to help monitor, meet, and improve the nursing program and meet CCNE standards. Maintain program data integrity by performing annual comprehensive data auditing and cleanup Assist clinical placement coordinator with clinical contracts, records maintenance, and clinical database. Assist Program Directors with overall program operations Attends and takes minutes at program meetings as requested by program director. Set-up meetings as requested and complete all logistics necessary (activity requests). Serve as the main contact at the building, including answering telephone, monitoring student access into the nursing building, greeting visitors. Assists with facilities class schedules and maintains a posted schedule for use of all rooms in the Nursing building. Provide orientation for new professors (e.g., how to get nametag, access e-mail, obtain office keys, etc.) Assist with event planning within the Ann Blanton Edwards School of Nursing (e.g., pinning and hooding ceremonies, symposia, continue professional educational series, research days, and orientation events) Provide clerical support for CCNE accreditation reports and related data. Contributes to the success of the department by performing all other duties as needed to drive the vision, fulfill the mission, and abide by the values of the College. SECONDARY FUNCTIONS
Assist Executive Assistant to the Dean with clerical needs to include filing system. Keep supplies in stock and in order and maintain office equipment such as copiers (i.e., maintenance and supplies). Additional responsibility for coordinating classroom needs such as computer and projector. Prepare purchase orders as needed (i.e., check catalogues, the web, etc. to find best pricing), assign budget, submit to Dean's Executive Assistant. Process all work orders on the School's internal maintenance requests software. About our ideal candidate EDUCATION AND WORK EXPERIENCE
High school diploma or equivalent required. Bachelor degree in related field preferred. Previous experience (2 years) in an administrative assistant role, preferably in a higher education institution and/ or nursing program or health care environment. Strong organizational skills and proficiency using Microsoft Office, including demonstrated high-level proficiency with Excel and other applicable software programs with outstanding attention to detail and accuracy. Must possess high level of initiative and ability to work independently, think critically and analytically in order to troubleshoot issues and solve problems. Ability to communicate effectively both verbally and in writing, with students and employees at all levels of the institution to appropriately address needs and concerns. Must be able to maintain confidentiality and abide by all federal and state laws concerning student records. Able to remain flexible and multitask to manage a diverse set of responsibilities and adjust to changing priorities. About us The College's health and wellness plans along with generous paid time-off benefits are in addition to rewarding employee benefits such as the tuition grant and 403(b) plan. The employee tuition grant is a remarkable benefit that covers the cost of 100% of the College's tuition for dependent children of faculty and staff who have been employed with the college fulltime for one year. Employees can also take advantage of the benefit for themselves. The Defined Contribution Retirement Plan is a 403(b) plan in which the college automatically contributes 7% of the eligible employee's earnings into a retirement fund whether the employee chooses to participate or not. The account has a comprehensive investment portfolio and allows the employee to control their investment choices. At 6 years of service, the employer contribution amount is elevated to 10%. Employees can choose to participate through pre-tax payroll deductions when ready! Florida Southern College is committed to diversity and inclusion in hiring, campus life, and intellectual engagement and welcomes applications from all interested candidates. The college actively seeks a wide variety of candidates and enthusiastically looks to diversify our workforce. Florida Southern College has a strong commitment to the principles of equal employment opportunity. The college recruits, hires, trains, transfers, promotes and compensates individuals and makes all personnel decisions without regard to race, color, religion, age, sex, sexual orientation, national origin or ancestry, marital status, veteran status, or physical or mental disability unrelated to an individual's ability to perform the job, in accordance with applicable law. Founded in 1883, Florida Southern College is the oldest private college in the state. The College maintains its commitment to academic excellence through 70+ undergraduate programs and distinctive graduate programs in business administration, education, nursing, and physical therapy. Florida Southern has a 14:1 student-to-faculty ratio, is an award-winning national leader in engaged learning, and boasts 30 NCAA Division II National Championships. Florida Southern is ranked at #8 among the Best Regional Universities in the South by U.S. News & World Report in its 2022 Best Colleges guide and is included in The Princeton Review's 2022 Best 387 Colleges guide and the Fiske Guide to Colleges 2022. The 2021-2022 Colleges of Distinction guidebook praises Florida Southern's AACSB accredited Barney Barnett School of Business and Free Enterprise alongside the College's School of Education and its Ann Blanton Edwards School of Nursing and Health Sciences. Poets&Quants, U.S. News & World Report, Fortune, and The Princeton Review further laud the Barney Barnett School of Business and Free Enterprise and the Ann Blanton Edwards School of Nursing and Health Sciences as foremost programs in the nation for business and nursing education. Home to the world's largest single-site collection of Frank Lloyd Wright architecture, FSC has appeared on The Princeton Review's top 20 Most Beautiful Campus national listing for 12 consecutive years. Connect with Florida Southern College.