Posting Details Position Information Position Title Administrative Assistant Job Description Missouri Western State University Department of Communication invites qualified candidates to apply for an administrative assistant position in their department. Enjoy a 37.5 hour work week, generous paid time off up to 6 weeks per year, Free tuition for full-time employees or their dependents, a generous benefits package plus a state retirement pension. The Administrative Assistant assists in the daily operational management of a department, including budgeting, customer service, and administrative support duties. ESSENTIAL DUTIES:
- Serves as initial contact, answers telephones, emails, assesses and responds to inquiries, provides appropriate information and direction, scheduling classroom or event space, processes mail and packages.
- Prepares and reviews reports, forms, and documents; ensures compliance with policies and campus procedures; maintains web pages; schedules and prepares for meetings and/or special events.
- Processes purchase orders and remittance vouchers, maintains office supplies, and collects and deposits miscellaneous monies.
- Assigns and supervises the work of student employees.
- Serves as operational liaison to other departments, campus, and community
- Assists with the development and oversight of budget and financial information, such as maintaining balances, researching discrepancies, and preparing reports and recommendations.
- Assists in the coordination and publicity of departmental activities and events, including the design of brochures, newsletters, or invitations.
- Oversee and coordinate student media equipment checkout, ensuring accurate inventory tracking and a positive, efficient experience.
- Performs other duties of a similar nature or level.
Required Qualifications
- High School diploma or GED; and
- One year of specialized training in administrative support or a related field; and
- Three years of administrative support or related office experience
Knowledge, Skills and Abilities:
- Office principles and practices
- Budgeting principles
- Basic mathematics
- Customer service
- Computer and basic office equipment
- Software applications (some positions require knowledge of specific operating system and HTML)
- Grammar and writing formats
- Organizational skills
- Problem solving
- Ability to multitask with attention to detail
- Research, preparation, and analysis of data
- Communication as applied to interaction with students, coworkers, supervisor and the general public
Preferred Qualifications
- A strong work ethic and ability to display initiative.
- Experience and willingness to create documents and share data with Google Drive/suite.
Physical Demands Sedentary Work: Exerting up to 10 pounds of force occasionally FLSA Non-Exempt Additional Demands Some departments may require occasional night or evening work Hours of Work Monday - Friday 8 a.m. to 4:30 p.m. Posting Detail Information Posting Number S798P Open Date 08/18/2025 Priority Deadline 09/08/2025 Open Until Filled Yes