Coordinates and manages offices activities and workflow processes to ensure smooth and efficient operations within the departments; performs administrative support duties and makes work related decisions in accordance with existing policies and procedures; maintains a high level of confidentiality Essential Functions (Duties and Responsibilities):
- Composes, formats and types correspondence using Microsoft Outlook and Microsoft Word; processes department and division information using Microsoft Excel and Microsoft PowerPoint
- Processes department requisitions, contracts, and invoices
- Assists in answering the phone, scheduling and coordinating meetings, interviews, events, travel and other as needed; operates office machines including photocopier and computer
- Processes department credit card reports
- Other duties as assigned
Knowledge, Skills and Abilities: - Comprehensive knowledge of Institutional policies, procedures and organizational structure.
- Demonstrated knowledge of proficiency in various Microsoft applications including Microsoft Teams, Microsoft Outlook, Microsoft Word, Microsoft Excel and Microsoft PowerPoint.
- Effective verbal and written communication skills; strong composition and editing skills; excellent organization and time management skills.
- Working knowledge of accounting principles and procedures including budgetary processes.
- Demonstrate interpersonal skills necessary to establish and maintain effective working relationships with internal and external contacts.
- Demonstrate high level of confidentiality
Education and Experience: - Associate or Bachelor's Degree from an accredited college or university with a minimum of two 2 years of related experience is required.
Environmental Conditions and Physical Demands - Usual office environment.
- Manual dexterity
- Visual and auditory acuity
- Able to sit, stand or walk for extended periods of time