We are looking for a fun, energetic, positive, team player to join our team. Our a are partners in education. The administrative assistant will help foster a nurturing environment that is rich in developmentally appropriate activities that will encourage children's curiosity and learning. We care for the whole child as an individual including their social -- emotional, cognitive, and developmental needs. As a member of the administrative team you will: Communicate with teachers, parents, vendors and children on a daily basis Mentor and train new staff as needed Collaborate with admin team and leadership Lead by example in the classroom and school Ensure children's safety and well-being at all times Participate in ongoing professional development Be a team player and an active, engaged member of the administrative team Maintain a positive can-do attitude Uphold company vision and mission at all times Job Requirements:
- High school diploma/GED
- CDA - preferred
- 1-year administrative experience
- Experience working in a licensed childcare facility a plus
- Meets state childcare education requirements
- Excellent organizational skills
- Experience in state and local government agency record keeping
- Able to maintain professional composure in stressful situations
- Excellent communication skills both written and verbal
- Familiar with accreditation process
- College level coursework, Associate's or Bachelor's degree - preferred
- Must be able to sit, stand and walk for long periods of time
- Must be able to lift 40lbs
- Must be 18 years of age or older
- The following childcare training courses must be completed within specified timeframes-
- DCF 45 hours
- Preschool Appropriate Practices - upon hire
- Florida early learning and developmental standards- Birth to kindergarten (2017) Online -- upon hire
- Special Needs Appropriate Practices -- within 90 days of employment
- CPR and First Aid -- within 90 days of employment
- Other training requirements identified by leadership team
Job Responsibilities:
- Maintain current records and documents
- Children's files
- Staff Files
- Enrollment Reports
- Payroll and staffing
- Facility Records -- Fire, Health
- Children's Attendance Records
- Computer Proficiency
- Familiar with Procare Software, Watch Me Grow, Quick Books a plus
- Accounts Payable/Receivables
- Tuition collection
- Assist with preschool tours
- Answers phone inquiries and emails
- Assist with website maintenance
- Assist with social media updates and marketing
- Assist in organizing and facilitating special events, open houses, etc
- Assist with placing supply orders
- Provide high quality customer service to enrolled families, prospective families, vendors, inspectors and other staff members at all times
- Maintain a healthy and safe environment
- Collaborate with staff members
- Attention to detail
- Proactive, takes initiative, problem solver
- Participate in at least 25 hours of professional development per year