Executive Assistant For over 60 years, IQAir has been a leader in improving indoor air quality in residential, commercial and institutional markets. IQAir's vision is to assist people in living longer, healthier lives by providing products and services to help them breathe cleaner, healthier air. For our North American headquarters, located in La Mirada, California, we have an immediate opening for an Executive Assistant. Summary The Executive Assistant will deliver high-level administrative support to the CEO, acting as a key liaison between the CEO, board of directors, and senior leadership. This role is responsible for managing executive outreach, coordinating external relations, and overseeing special projects. The Executive Assistant will demonstrate sound judgment across a variety of situations, possess excellent written and verbal communication skills, and have strong organizational abilities. Attributes
- Excellent follow-through, attention to detail, problem-solving, communication, customer service and organizational skills
- Problem solving and active listening skills
- Critical and strategic thinking capability with superior ethical conduct and mindset
- Ability to manage multiple projects across various disciplines
- A high level of accountability, accuracy and professionalism
Responsibilities
- Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
- Sustain a daily calendar of meetings and events.
- Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
- Arrange travel and accommodations for CEO
- Screen all incoming communication; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
- Excellent communication and time management skills; proven ability to meet deadlines.
- Ability to function well in a high-paced environment; performs additional duties as assigned by CEO.
- Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
- Manage the CEO's contacts
- Assist in preparing and managing presentations and decks.
- Be responsive to emails/texts/phone calls, with contact outside normal business hours
- Use discretion, confidentiality, and good judgment to handle C-Level matters.
- Represent the company and the CEO in a positive light through great follow-through skills and sound judgment.
- Conserve the CEO's time by reading, researching, collecting and analyzing information as needed, in advance.
- Organize complex calendars and schedules; resolving any scheduling issues
- Other projects as assigned
Other Requirements May be required to attend and participate in professional development activities, customer other industry-related events both in and outside the company. Qualifications
- Bachelor's degree required
- 3+ years of related experience required in working in an executive assistant role
- Available to work during the early morning hours
- Proficient in Microsoft applications (i.e. Outlook, PowerPoint, Word, Excel)
- Able to successfully complete a pre-employment drug and background screen
What IQAir offers At IQAir, base pay is one part of our total compensation package and is determined within a range. The pay range for this position is between $75,000 - $85,000 per year and most new hires start at $75,000. Your salary will depend on your skills, qualifications and experience. IQAir offers a number of additional discretionary benefits such as:
- Work with a small, flexible international team
- Extensive on the job training and professional development
- Company with a strong value system
- Work in a Clean Air Facility
- 60 year history of excellence
- A comprehensive benefits package that includes:
- 100% subsidized medical, dental & vision for team member
- 401K Plan with company match, 100% vested from day 1
- On-site gym and 24-Hour Fitness Gym Membership
- Wellness Program
- Alternative Transportation & Carpool Incentives
- 14.5 paid Holidays per year
- 12 Day of PTO in first year
- A slide!
and much more!