Position Type: Secretarial/Clerical/Administrative Assistant 12-Month Date Posted: 8/26/2025 Location: Ledyard Public Schools Central Office Date Available: ASAP Closing Date: Open Until Filled The Administrative Assistant to the Director of Student Services will play a crucial role in supporting the administrative functions for Student Services. This position requires a highly organized, detail-oriented, and proactive individual who can manage multiple tasks efficiently. Responsibilities: Administrative Support:
- Provide support to the Director of Student Services, including scheduling meetings, managing calendars, and preparing correspondence.
- Maintain and update student records, files, and databases in compliance with state and federal regulations.
- Assist in the preparation of reports, presentations, and other documentation as needed.
- Coordinate and manage communications, including phone calls, emails, and in-person inquiries.
- Serve as a liaison between the Student Services administration, parents, teachers, CSDE, BOE attorney and other stakeholders.
- Facilitate effective communication and collaboration among team members.
- Assist in planning and coordinating events, workshops, and training sessions for the Special Education department.
- Prepare materials, arrange logistics, and provide on-site support during events.
Documentation and Compliance:
- Ensure all documentation related to Individualized Education Programs (IEPs) is accurate, complete, and filed appropriately.
- Assist in coordinating and preparing for IEP meetings, including notifying participants and organizing necessary materials as needed.
- Management of CT-SEDS database including the intersection with other student information systems
- Provide direction to building based staff regarding updates to CT-SEDS and any district practices
- Oversight and processing of FERPA requests for students with disabilities
- Identification, migration and archiving of student documents
- Maintenance of Student Services information on district website
- Track and monitor compliance with state and federal regulations regarding Special Education.
- Design data tracking and monitoring tools to ensure clean and accurate data in accordance with federal and state compliance guidelines
- Provide training and technical assistance regarding the functionality of CT-SEDS
Qualifications:
- Three or more years experience working within state and federal special education law and Connecticut State policies and procedures in Special Education preferred
- Experience working in a public school district preferred
- Must have exceptional oral and written communication skills
- Proficiency in computer database and emailing, including, but not limited to, Google Suites, CT-SEDS, SEDAC and Powerschool
Pay and Benefits: in accordance with the Ledyard Secretaries Agreement. Work Environment:
- Works in standard office and school building environments.
- Travel between schools and central office may be required.
To Apply: Applications will only be accepted online. Review of applications may begin immediately. Please visit the Ledyard Public Schools website, or Access the application at: to apply. As an equal opportunity employer, the Ledyard Board of Education does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, status as a veteran, status as a victim of domestic violence, marital status, pregnancy or related conditions, national origin, protective hairstyles, alienage, ancestry, age, disability or any other basis prohibited by law.