POSITION SUMMARY: Reports to and takes direction from the Director of PMO and/or Manager of PMO. The Administrative Assistant provides administrative assistance and support to the Director of PMO and/or Manager of PMO on specific projects. This position works under direct supervision where work is regularly checked. Work is covered by detailed rules, procedures and guidelines. DUTIES AND RESPONSIBILITIES:
- Provides administrative assistance and support to the Director of PMO and Manager of PMO, as it relates to PMO activities.
- Responsible for taking and publishing meeting minutes. Interfaces with staff, clients and upper management regarding department processes as directed by the Director of PMO.
- Responsible for the departments tracking of Education and Performance reviews.
- Responsible for attendance list.
- Responsible for distribution of Hours Reports.
- Responsible for processing of Expense Reports, Comp Time and other Departmental Reports.
- Schedules meetings, WebEx, Meet Me as requested by Staff.
- Coordinates travel for Director and VP.
- Performs basic clerical duties such as answering the phone, filing, copying, and distributing and faxing departmental correspondence.
- Acts as back up for the Project Coordinator as needed.
- Complies with all approved procedures, directives and guidelines.
- Performs other duties as assigned.
JOB SPECIFICATIONS:Education Required: Associate's Degree preferably in a Healthcare-related field, Computer Science or Business Management. Experience Required: Prior administrative experience in a business environment is required. Previous project management experience is preferred, but not required. Skills Required:
- Good communication and interpersonal skills, and excellent planning, and organization skills.
- Must have the ability to interpret and implement SCC strategies and planning at the local department level.
- Ability to work effectively under stress.
- Ability to solve problems creatively and fairly is imperative.
- Good computer skills required, including familiarity with MS Office suite (particularly Excel and Project).
Travel Required: None.