Position Details Get to Know Us! Marshall University is a public comprehensive university with a rich history as one of the oldest institutions of higher learning in West Virginia. Founded in 1837 and named after Chief Justice John Marshall, definer of the Constitution, Marshall University advances the public good through innovative, accredited educational programs. We are located in downtown Huntington, West Virginia, with additional locations in South Charleston, Point Pleasant, Teays Valley and Beckley. Marshall University's mission, inspired by our Vision and Creed, includes a commitment to:
- Offer a wide range of high quality, affordable, and accessible undergraduate, graduate, and professional education that prepares students to think, learn, work, and live in an evolving global society.
- Create opportunities and experiences to foster understanding and appreciation of the rich diversity of thought and culture.
- Maintain a dynamic intellectual, artistic, and cultural life by promoting and supporting research and creative activities by undergraduates, graduates, and faculty.
- Contribute to the quality of life of the community, region, and beyond through applied research, economic development, health care, and cultural enrichment.
- Cultivate the development of an inclusive, just, and equitable community.
Come Meet Marshall and discover what it means to be part of the Marshall University family! Come join our Herd! We are committed to attracting and retaining quality faculty and staff. In doing so, Marshall University offers outstanding benefit packages to eligible employees only. (E-Class in the job posting). Marshall University Research Corporation (MURC) employees have different benefit options than those listed below.
- Work week is 37.5 hrs.
- A great highlight in December is that Marshall University employees receive almost two weeks off for Winter Break!
- Holidays - Employees receive 13 Paid Holidays
- Annual and Sick Leave - Classified Staff, Non-Classified Staff and 12-month Faculty earn up to 24 days of annual leave per year (max 360 hours) and up to 18 days of sick leave per year. ) Employee Leave
- Health Insurance - Marshall University offers health insurance through West Virginia Public Employees Insurance Agency (PEIA). There are seven (7) health benefit plans.
- Educational/Tuition Benefits - Marshall University provides tuition benefits to regular employees (after probationary period) and their dependent children.
- Retirement Plans - Marshall University offers retirement through Teachers Insurance and Annuity Association (TIAA). Full-time benefits eligible employees must participate in the mandated retirement plan (401(a)).
- Life Insurance - Basic term life insurance ($10,000) at no cost and may purchase optional life insurance coverage with pre-tax earnings.
- Wellness Programs - PEIA provides various care management programs and the Pathways to Wellness program.
We are . . . Marshall! Position Information Position Title Administrative Assistant Banner Position Number 000837 E-Class CN - Class Nonexempt FT .53 or > Classification Title Administrative Assistant Department Student Counseling Services - MU3506 Job Description
- Prepares records and maintains fiscal records for the area/department to include state-appropriated funds, grants, contracts, expense accounts, purchasing agreements, foundation accounts, and/or other appropriations from a variety of funding sources via an established accounting systems.
- Assists administrator in setting up operating budgets for the offices/programs by providing necessary information on current balances and past expenditures. Maintains budget balances for the various funds and grants.
- Processes a variety of correspondence and investigates subject matter for the Assistant Dean, Counseling Center staff, Disability Student Services staff, Wellness Programs Coordinator, Violence Prevention Programs Coordinator, and Women's and Gender Center Coordinator.
- Screens incoming calls and in-person inquiries, responds to requests for information, and procedural.
- Composes and distributes electronic and paper memorandum, budget summaries, letters, invoices, and other documents of sensitive or confidential nature from draft to final form
- Designs and maintains filing systems filing system for the Counseling Center and Disability Services.
- Coordinates the maintenance/upkeep and use of all office equipment.
- Assists in tracking and reporting annual leave and timesheet approval proxies for staff, Graduate Assistants, Student Assistants, Work Study Students, and Student Interns.
- Opening and Closing of the office
- Maintains Confidential Files
- Serves as the first point of contact for students in distress, works to keep them calm or de-escalates concerning behaviors until a counselor arrives, and is the first point of contact with faculty bringing students to the counseling center.
- Supervise hourly (student) employees working at the Counseling Center/Disability Services front desk. Provides functional guidance and training to work study and student workers who perform routine clerical duties. Makes recommendations for hiring and disciplinary action and conducts performance evaluations for references.
- Establishes contact with cooperating state, federal, and private organizations on administrative procedures via face-to-face, telephone, virtual, and in writing.
- Develops and maintains office structure according to institutional policies and procedures and state and federal guidelines.
- Prepares and processes all requisitions and invoices for supplies and equipment, PAF's, PAR's. Processes all new employees for the office area, completing appropriate paperwork or dynamic forms. Initiatives requisitions, encumbrances, and budget transfers.
- Coordinates all travel arrangements through the Travel Office by completing the appropriate forms/paperwork. Prepares travel requisitions for approval by department heads.
- Sends appointment reminders for next-day appointments at the end of each day.
- Reviews files to ensure paperwork is complete and up to date.
Location MU - Marshall University Salary Range $28,777 - $37,410 - Salary is commensurate with qualifications, education, experience, and internal equity. Salary Grade 2 Salary Type Salary Time Type Full-Time Qualifications Must be able to perform all essential job duties as outlined in the job description. Required Qualifications Education Associates Degree Experience 1-2 years directly related work experience in support of an administrator of a work unit. Preferred Qualifications EducationBachelor's degreeExperience 3-5 years experience in clerical or administrative support in higher education Posting Detail Information Posting Number MU1048NE Open Date 07/03/2025 Close DateOpen Until Filled Yes Special Instructions Summary