Senior Administrative Support Specialist
: Job Details :

Description

ARS has an exciting role for a Senior Administrative Support Specialist to provide support to the Command, Control, Communications, and Battle Management Division (C3BM).

Command, Control, Communications, and Battle Management (C3BM) has been tasked with delivering an integrated Department of the Air Force (DAF) Battle Network providing resilient decision advantage and enabling the USAF, USSF, Joint, and Coalition Force to win against the pacing challenge. C3BM supports execution in many different focus areas. C3BM's main efforts are Architecture and Systems Engineering (ASE), Operational Response Team (ORT), and multiple mission integration teams such as Air, Maritime and multiple acquisitions consisting of both the Advanced Battle Management System (ABMS) and Space.

The candidate will provide Systems Engineering assistance that applies a broad theoretical and practical knowledge of system engineering to the acquisition process. The candidate will also provide engineering support in the design, operation, and sustainment of systems and components that cover tasks throughout the acquisition life cycle (requirements analysis through system disposal).

This is a full-time position that can be worked out of Hanscom AFB, MA.

Why Work with us?

Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support. Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career- driven, loyal professionals, we would not be able to deliver state-of-the-art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers.

Responsibilities may include:

• Ensures the leadership is kept informed of all issues of interest that relate to the mission of the directorate

• Monitors progress toward accomplishment of various taskings and initiatives.

• Provides support by supplying the information and background for the preparation of program events

• Drafts documents for the approval and signature of leadership

• Disseminates program policy and specific initiative guidance for members of the organization

• Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings and in support office staff and external participates

• Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy

• Documentation may include but is not limited to attendance logs, minutes and/or action items with corresponding action officers

• Maintains scheduling documents and requirements for video and online conferencing set up and execution, which may include but is not limited to the maintenance logs on the equipment, the corresponding instructions on equipment set up, and meeting execution

• Prepare correspondence, reports, papers and briefings IAW applicable policies and templates

• Maintain appointment calendars and conference room schedules

• Answer telephones, forward messages, and provide responses to routine queries

• Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspense's and responses

• Provide inputs and recommendations regarding administrative and office management processes and procedures

• Assist with preparation of and updates to program office file management documents

• Prepare agendas, reports and briefings for staff meetings

• Assist Government with management of organization's workflow

• Assist with travel planning, travel arrangements and execution IAW with the Defense Travel Administrator's Manual utilizing the Defense Travel System

• Answer telephones, forward messages to appropriate Acquisition program team members, as required, and provide Government initiated/approved responses to routine queries

• Other Duties as Assigned

Requirements:

• Must be a U.S. citizen

• Must hold a current top secret clearance.

The ideal candidate will also have:

• Education: BA/BS Degree

• Years of Experience: 10 years of directly related experience with 5 years of experience in a DoD setting

All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity check.

The contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action by covered contractors and subcontractors to employ and advance in employment qualified protected veterans.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights ( notice from the Department of Labor.